Administrative Assistant III - Opportunity & Inclusion

Bank of America • New York, NY

2d • $25 - $51 • Onsite

About The Position

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! Job Description: This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. The Administrative Assistant III is part of the Global Human Resources organization, specifically the Global Opportunity and Inclusion organization. The AA III position will support administrative functions for a group of senior level executives. Functions include: coordination of travel and meetings, processing of expenses, supply and facility management, onboarding/offboarding employees, ordering necessary technology, creation and editing of presentations, supporting materials and reporting and special projects as needed. This position requires use of considerable tact, discretion, diplomacy and judgment. In addition, this position will also be included as a team member to support both virtual and in person events. Responsible for management of Global Opportunity and Inclusion Council operations, including managing e-mail distribution groups and e-mail inboxes, validating access to Sharepoint, and other miscellaneous operations.

Requirements

• 3+ years administration / business support experience
• Calendar management
• Strong Word, Excel, PowerPoint & Outlook skills
• Ability to interface with Senior Executives
• Self-starter requiring minimum supervision
• Proactively anticipates needs
• Proactive review for potential conflicts/issues and resolve
• Strong attention to detail
• Ability to prioritize and work well under pressure
• Ability to obtain information in a timely and efficient manner
• Effective comprehension, listening, verbal and written communication skills
• Proven experience managing multiple competing priorities simultaneously, strong prioritization and time management skills, self-directed and result-oriented
• Ability to navigate in a changing environment and under tight deadlines with high level of accuracy
• Strong relationship skills and ability to work with a variety of constituent groups

Nice To Haves

• Visio skills a plus
• Proficiency in Concur, Ariba systems and internal technology ordering systems

Responsibilities

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
• Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

Benefits

• We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.
• Bank of America is committed to help employees through the transition period when they’re displaced as a result of a workforce reduction, realignment or similar measure.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed