Administrative Assistant III

Orlando Utilities Commission (OUC) • Orlando, FL

1d • $56,784 - $70,990 • Hybrid

About The Position

OUC - The Reliable One, an industry leader and the second largest municipal utility in Florida committed to serving the community and the environment, is presently seeking a Administrative Assistant III to join the Customer Experience & Sales division.
In this role, you will provide administrative and operational support to a diverse team while coordinating with multiple departments and a wide range of stakeholders. You will help ensure accurate documentation, clear communication, and efficient processes across projects and day-to-day operations.
The ideal candidate is tech-savvy, highly organized, and comfortable multitasking in a fast-paced environment. This role requires someone who can prioritize competing deadlines, communicate effectively both verbally and in writing, and maintain strong attention to detail. We are looking for a proactive, self-motivated individual who takes initiative, approaches challenges with a problem-solving mindset, and is eager to learn and contribute to improving processes and team collaboration.
OUC’s mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions. Click here to learn more about what we do.

Requirements

• High school diploma or GED (Associate’s degree from an accredited college or university preferred)
• At least five (5) years of experience in a mid to advanced-level administrative support role, with a focus supporting senior leadership and large-scale operational teams
• Proficiency in Microsoft Office Suite and the ability to quickly learn and navigate multiple business systems (JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum)
• Exceptional organizational skills, with the ability to manage multiple calendars, deadlines, and coordinate logistics for meetings and events
• Excellent written, verbal, and interpersonal business communication skills

Nice To Haves

• Florida public notary license preferred

Responsibilities

• Coordinate the development of commission agenda items (i.e. write/review [review proper standards, grammatical style, structure, requirements, and format], ensure all supporting documentation is attached, meet submission deadlines);
• Backup administrative assistants and executive assistants when out of the office – (i.e. payroll, office supplies, route incoming mail);
• Assist in the development of annual operation budget with budget team and accounting;
• Compile, create, prepare or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR Requisitions);
• Review, reallocate, and reconcile, procurement card charges;
• Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval);
• Maintain hard-copy and electronic office files (i.e. employee, time-sheets, business expense reports, employee change notices, procurement card envelopes);
• Schedule meetings, manage contacts, and coordinate major department functions;
• Distribute mail;
• Generate and/or edit power point presentations;
• Review budget info for multiple business units and follow-up on corrections to be made;
• Verify, prepare, and approve vendor invoices in Tungsten Network;
• Order and maintain office supplies inventory;
• Compile, verify, and enter requisitions across systems. Generate and process requisitions for the purchase of department’s tools & materials. Provide support for purchasing activity involving requirements for RFPs, bid proposals, and contracts renewals;
• Enter footprints tickets for equipment, software, new hires, system access and security access;
• Provide training to administrative assistants and business unit staff on systems, processes and procedures;
• Perform other duties as assigned.

Benefits

• Competitive compensation
• Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period.
• Retirement benefits include a cash balance account with employer matching along with a health reimbursement account
• Paid vacation, holidays, and sick time
• Educational and Professional assistance programs; Paid Memberships in Professional Associations
• Access to workout facilities at each location
• Paid Conference and Training Opportunities
• Hybrid work schedule (3 days in-office, 2 days working from home)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED