Administrative Assistant - Investment Banking
About The Position
Guggenheim Securities Position Summary Guggenheim is seeking a proactive Administrative Assistant to support its Investment Banking team in Los Angeles. Reporting to the Director of Investment Banking Administration, this person will help to support executives in all administrative functions to increase the time they dedicate to leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting junior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast-paced, ever-changing environment. The Administrative Assistant position is in Los Angeles. Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston. For applicants applying to our California offices, we will consider for employment qualified applicants with arrest and conviction records in accordance with applicable local ordinances. For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at GSLateralRecruiting@guggenheimpartners.com or 212.518.9200. Guggenheim Securities, LLC (“GS”) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission. Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. We offer services in Advisory, Financing, Sales and Trading, and Research. Discover what it is like to work with us through the stories of our colleagues. We are headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, Houston, and in London, UK. For more information, please email GS Lateral Recruiting or call +1 212.518.9200
Requirements
- Undergraduate degree in Business or a related field
- 3-5 years related administrative experience preferred
Nice To Haves
- Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel
- Knowledge of Workday preferred but will train
- Strong interpersonal, organizational, communication and problem-solving skills
- Strict attention to detail with ability to prioritize issues appropriately
- Detail-oriented and able to multi-task in a fast-paced environment
- Hands-on and willing to roll up sleeves to perform all responsibilities needed to ensure success
Responsibilities
- Assist with clerical, administrative and all business details
- Assist with incoming calls and direct to appropriate parties
- Assist in managing complex calendars across different time zones
- Assist in internal and external meetings and conference presentations including catering ordering/set-up & cleanup
- Assist in managing travel arrangements and preparing itineraries
- Process heavy volume of expense reports
- Perform other related duties as assigned or requested
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
