Administrative Assistant IV - Commissary and Trust Fund - Huntsville (920037)

Texas Department of Criminal Justice • Huntsville, TX

22h

About The Position

Performs highly complex administrative support work. Work involves providing and coordinating
administrative support including disseminating information; developing filing systems; and preparing
and editing reports and documents. Works under limited supervision with moderate latitude for the
use of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Three years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill in problem-solving techniques.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to perform mathematical calculations.
• Skill to operate a ten-key calculator by touch.
• Skill to review technical data and prepare technical reports.
• Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

Nice To Haves

• Warehouse operations or automated inventory and stock control experience preferred.
• Knowledge of inventory and stock control record keeping and automated inventory control systems preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill in the use of Point of Sale information systems (AS400) and Advanced Purchasing and Inventory Control System (ADPICS) preferred.

Responsibilities

• Performs advanced technical assistance work relevant to inventory control for the agency commissary and trust fund; and coordinates work with warehouses, departments of the agency, local, state, and federal agencies, and private organizations.
• Prepares and distributes correspondence, forms, reports, studies, and other documents; compiles and edits data for charts, graphs, and databases, makes calculations, and prepares reports and summaries; and develops and maintains filing, record keeping, and records management systems for inventory control, shipping, and receiving documentation.
• Prepares, interprets, and disseminates information concerning agency programs and procedures; and develops administrative and technical assistance policies and procedures.
• Responds to inquiries regarding warehousing and inventory control rules, regulations, policies, and procedures; and provides technical assistance to warehouse staff.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED