Administrative Assistant & Office Manager

Eagle Creek Renewable Energy•Bethesda, MD

1d•$55,000 - $65,000•Onsite

About The Position

Eagle Creek Renewable Energy is a leading Independent Power Producer with a focus on the operation of hydropower and developing community-scale solar projects. We believe hydropower and solar are key sustainable resources that play a critical and growing role in meeting demand for clean energy and a low-carbon economy. Through our work, we offset over 1.9 million metric tons of carbon dioxide emissions each year while protecting historical resources and the environment. This position will report to our corporate headquarters located in Bethesda, MD. Why Eagle Creek? A comprehensive benefits plan: Medical, Dental, Vision, HSA, FSA, Commuter benefits, Voluntary Life, 401(k) match. Eleven paid holidays per year, plus a competitive PTO schedule and time off to volunteer or give back to your community. Access to a company-funded Employee Assistance Program. Employee discounts through ADP LifeMart. Tuition Reimbursement as well as access to trainings & mentors for Career Progression and Personal Development. What you’ll do: Direct Support of Eagle Creek’s CEO: Manage the CEO's calendar, schedule appointments and meetings, and coordinate travel arrangements. Screen and prioritize incoming communications, including phone calls, emails, and letters. Organize and prepare materials for meetings and presentations, including drafting and editing documents. Assist with event planning and coordination. Liaise with other members of the senior management team, board of directors, and external stakeholders as needed. Handle confidential information with discretion and maintain confidentiality at all times. Office Administration and Management: Liaise with building management regarding rented office space, including driving urgent resolutions to building-related issues that arise. Serve as IT liaison and work with outside IT service providers. Overall administration of our Corporate Office including: answering office phones, ordering supplies, keeping office and kitchen area presentable, setting up meetings, ordering lunch, etc. Plan and facilitate on-site and off-site meetings for the executive team. Manage agendas for regular department meetings and special events. Prepare reports and routine correspondence as required by executive team. Conduct research and spearhead special projects as requested.

Requirements

High school diploma or equivalent required; Associate degree in office administration or related field preferred.
At least three years of administrative and clerical experience required.
Strong experience with scheduling and calendar management.
Well organized, flexible and you enjoy the administrative challenges of supporting an organization of diverse people.
Ability to prioritize workload, multitask, and pay close attention to detail and accuracy.
Strong interpersonal skills to effectively interact with all levels of staff and the capacity to work independently as well as in collaboration with others is required.

Nice To Haves

Associate degree in office administration or related field preferred.

Responsibilities

Manage the CEO's calendar, schedule appointments and meetings, and coordinate travel arrangements.
Screen and prioritize incoming communications, including phone calls, emails, and letters.
Organize and prepare materials for meetings and presentations, including drafting and editing documents.
Assist with event planning and coordination.
Liaise with other members of the senior management team, board of directors, and external stakeholders as needed.
Handle confidential information with discretion and maintain confidentiality at all times.
Liaise with building management regarding rented office space, including driving urgent resolutions to building-related issues that arise.
Serve as IT liaison and work with outside IT service providers.
Overall administration of our Corporate Office including: answering office phones, ordering supplies, keeping office and kitchen area presentable, setting up meetings, ordering lunch, etc.
Plan and facilitate on-site and off-site meetings for the executive team.
Manage agendas for regular department meetings and special events.
Prepare reports and routine correspondence as required by executive team.
Conduct research and spearhead special projects as requested.

Benefits

Medical
Dental
Vision
HSA
FSA
Commuter benefits
Voluntary Life
401(k) match
Eleven paid holidays per year, plus a competitive PTO schedule and time off to volunteer or give back to your community.
Access to a company-funded Employee Assistance Program.
Employee discounts through ADP LifeMart.
Tuition Reimbursement as well as access to trainings & mentors for Career Progression and Personal Development.