Administrative Assistant, Player Development

San Manuel • Highland, CA

1d • Onsite

About The Position

Under the direction of the Director, Player Development, the Administrative Assistant is responsible for handling and monitoring all administrative functions related to the smooth functionality of the Player Development offices. Those duties will include scheduling, office communications, entering contracts, entering all purchases for the department into Lawson, tracking purchases and contracts, receiving and documenting incoming mail, answering and directing incoming phone calls, and assisting with the schedules of the Director of Player Development.

Requirements

• High School Diploma or GED required.
• Minimum one (1) year of clerical experience required.
• Ability to prioritize job duties and manage time effectively and work well with others.
• Intermediate proficiency in Office.com and SharePoint required.
• Must be familiar with general accounting procedures.
• Must be detail-oriented with the ability to multi-task.

Responsibilities

• Organizes and maintains all administrative functions assigned by the Player Development Leadership team which includes but is not limited to; scheduling, communication coordination, transcribing meeting minutes, building presentations, memorializing processes, as well as various accounting and inventory responsibilities.
• Communicates with department heads or decision makers along with general management staff on various subjects requiring immediate attention.
• Assists with reviewing all incoming contracts for all purchases and inputs into the Lawson Purchasing system and follows up on the progress through the approval process. Also responsible for any prior research and competitive analyses that are needed to optimize all contracts.
• Participates in departmental weekly huddles and quarterly meetings in an administrative capacity to ensure attendance, transcribe minutes, and follows up on the progress of all outstanding/pending items.
• Orders and maintains all office supplies for Player Development.
• Performs other duties as assigned to support the efficient operation of the department.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED