Administrative Assistant - Special Education

Tempe School District No.3 • Tempe, AZ

5d

About The Position

Provide administrative office support to a program or department requiring confidentiality and maintenance of specialized databases.

Requirements

• Education and/or experience equivalent to a High School Diploma or GED
• Two (2) years of progressively responsible secretarial administrative support experience preferably in a school setting
• State of Arizona Identity Verified (IVP) Fingerprint Clearance Card
• Some positions may require fluency in Spanish
• Knowledge of federal, state and District rules, regulations, policies and procedures related to area of assignment
• Knowledge of complex computer applications
• Knowledge of file maintenance/recordkeeping practices and procedures
• Knowledge of business writing/correspondence
• Knowledge of general office practices and procedures
• Knowledge of general office electronic and telecommunication systems
• Skill accurately and efficiently compiling, analyzing and interpreting complex reports
• Skill accurately entering, maintaining, updating and retrieving information from several databases, and using District applications for information
• Skill researching and gathering information of a confidential nature
• Skill utilizing verbal and written communication in the preparation of data, reports and correspondence
• Skill utilizing customer service techniques responding to requests, inquiries and complaints.
• Skill establishing priorities and handling multiple projects simultaneously
• Skill establishing and maintaining effective working relationships

Nice To Haves

• Associate’s Degree from an accredited college or university in Public Administration or related field preferred

Responsibilities

• Verify, maintain and update statistical information using the district management systems related to program, department or school.
• Compile data for reports and files; organize and gather information related to program, department or school.
• Prepare detailed and complex reports of a confidential nature; review data files and records for accuracy; correct errors or contact appropriate personnel for missing information.
• Retrieve and store files according to District, State and Federal regulations.
• Download, verify, and revise data; prepare notices and forms related to program status.
• Welcome and direct visitors to appropriate areas and personnel.
• Type correspondence; process daily mail, maintain files, and create new files and records.
• Respond to inquiries electronically and address phone calls regarding problem solving.
• Process requisitions; maintain budgets.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED