Administrative Assistant - Transportation

Community Transit • Everett, WA

7d • Hybrid

About The Position

As an Administrative Assistant, you will provide administrative support to the Transportation department staff by coordinating schedules, organizing meetings and events, and supporting special projects. Your responsibilities include creating and formatting documents using various software, maintaining files, assisting with projects, and supporting departmental programs. Acting as a liaison, you’ll engage with internal and external customers, responding to their requests and sharing information.

Requirements

• 3 or more years of general administrative experience handling sensitive information.
• Experience using Microsoft Office applications.
• Typing minimum of 50 words per minute, with accuracy.
• An equivalent combination of education and experience to successfully perform the job duties is also accepted.
• General office procedures, practices, and etiquette.
• Grammar rules.
• Customer Service.
• Time management, multi-tasking, and adjusting to changing priorities.
• Familiarity with record and file management systems.
• Business procedures and correspondence.
• Fostering an inclusive workplace by upholding Community Transit’s core values in support of the organization’s vision and mission. Inspiring team commitment, pride, and trust while promoting cooperation and motivating members to achieve shared goals. Demonstrating courtesy, sensitivity, and respect in all interactions.
• Strong verbal and written communication.
• Time management, multi-tasking, and adjusting to changing priorities
• Exercising good judgment, to discern when to take problems to a higher authority for resolution or guidance.
• Scheduling.
• Data and record management.
• Handling sensitive and confidential data with discretion.
• Taking and transcribing meeting minutes.

Nice To Haves

• Experience working in the Public Sector or Transportation industry.
• Knowledge of Community Transit policies and procedures.

Responsibilities

• Provide administrative assistance to Transportation department staff.
• Support the preparation and coordination of reports, presentations, and meetings.
• Provide information to internal and external customers.
• Participate in budget administration tasks, including cost monitoring, expenditure tracking, and supporting vendor payment audits.
• Assist in establishing schedules and methods for monitoring administrative activities and implementing departmental policies and procedures.
• Serve as a support point of contact between different teams, assisting with communicating project updates, changes, and key information to relevant stakeholders. Foster effective communication for collaboration and information flow.
• Assist in evaluating operations and activities, provide input for improvements, and contribute to the preparation of various daily reports.
• Perform other duties of a similar nature or level.

Benefits

• Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance.
• Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency’s deferred compensation plan.
• In addition to WA Paid Sick Leave, employees in this position, accrue of 24 days of Paid Time off (192 hours) in their first year and ten (10) paid holidays throughout the calendar year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed