Cisneros Institute, Administrative Assistant

MoMA•New York, NY

11h•$53,675

About The Position

The Museum of Modern Art is currently accepting applications for an Administrative Assistant who will report directly to and support the Director of the Cisneros Institute and curator of Latin American Art. The Administrative Assistant performs a variety of administrative tasks and serves as general assistant to the Director of the Cisneros Institute and curator of Latin American Art.

Requirements

Bachelor’s degree and at least 18 months prior administrative experience relevant to the position, or equivalent
Strong written and verbal communication skills
Bilingual Spanish/English is necessary
Keen attention to detail and superior organizational skills
Proficiency in Microsoft Word, Excel, PowerPoint, Publisher, Outlook, Adobe Photoshop, internet research, and other standard office procedures and equipment
Ability to work independently as well as part of a team, meet deadlines, and coordinate multiple projects simultaneously
Must exercise good judgment and discretion

Nice To Haves

Knowledge of and interest in modern and contemporary art and the museum profession preferred

Responsibilities

Maintains calendars and schedules
Prepares for meetings
Answers phone calls
Maintains departmental filing systems
Opens and sorts mail
Processes invoices, creates vendor records and tracks expenses in Financial Force
Processes and reconciles credit card charges in Navan
Composes correspondence for review and distribution (thank you notes, replies to artist’s submissions, etc.)
Liaises with external parties such as scholars, artists, lenders, Museum trustees, etc. on behalf of the Director of the Cisneros Institute and curator of Latin American Art
Makes business travel arrangements and prepares detailed itineraries
Prepares and submits travel expense reports
Gathers data from various sources for use by supervisor or relevant staff (including collection database, library catalogue, internet research etc.)
Provides support for the meetings of the Latin American and Caribbean Fund
Performs any other duties reasonably related to the functions described above