ADMINISTRATIVE ASSISTANT-DC
About The Position
GENERAL SUMMARY: Performs clerical, administrative and payroll functions for the distribution center. DUTIES and RESPONSIBILITIES: Reviews monthly budget reports and identifies budget vs. actual variance. Participates in annual budgeting process through analysis and data entry. Approves distribution center invoices and maintains records. Prepares weekly and monthly reports for the distribution center. Prepares all correspondence for Distribution Center Manager; stamps and sorts outgoing mail. Performs weekly payroll function for all distribution center employees including entering hourly payroll, preparing and maintaining time and attendance system for payroll processing, and sorting and distributing paychecks; acts as liaison between distribution center employees and corporate payroll office. Maintains confidential facility and personnel information. May maintain badge-making system. Maintains petty cash account. Manages supply inventory and ordering process for administrative supplies. Meets and maintains safety, quality and productivity standards.
Requirements
- Basic math and reading skills.
- Strong communication and organizational skills, including the ability to coordinate several tasks at once.
- Intermediate computer skills; ability to use software packages such as Word, Excel, PowerPoint, and payroll/personnel systems such as Kronos and Lawson.
- Two years experience as an administrative assistant preferred.
Nice To Haves
- Experience in automated retail distribution center and/or familiarity with distribution systems preferred.
Responsibilities
- Reviews monthly budget reports and identifies budget vs. actual variance.
- Participates in annual budgeting process through analysis and data entry.
- Approves distribution center invoices and maintains records.
- Prepares weekly and monthly reports for the distribution center.
- Prepares all correspondence for Distribution Center Manager; stamps and sorts outgoing mail.
- Performs weekly payroll function for all distribution center employees including entering hourly payroll, preparing and maintaining time and attendance system for payroll processing, and sorting and distributing paychecks; acts as liaison between distribution center employees and corporate payroll office.
- Maintains confidential facility and personnel information.
- May maintain badge-making system.
- Maintains petty cash account.
- Manages supply inventory and ordering process for administrative supplies.
- Meets and maintains safety, quality and productivity standards.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
