FranU Administrative Assistant
FMOLHS•Baton Rouge, LA
15h
About The Position
Administrative Assistant FranU Baton Rouge, La The Administrative Assistant performs a variety of administrative functions; Schedules appointments, gives information to callers, and takes minutes; Composes memos, transcribes notes, and researches and creates presentations; Generates reports, handles multiple projects, and prepares and verifies invoices and Expense Reports; may assist with compiling and developing the Annual Budget; This position relies on guidance and some experience and judgment to complete job and works under general supervision. #CB
Requirements
- Four (4) years in a professional office setting
- High School Diploma or equivalent
- Proficient in Microsoft Office applications
- Excellent customer service, communication and organizational skills
Responsibilities
- Actively engages the Catholic and Franciscan mission and identity of Franciscan Missionaries of Our Lady University by modeling the Franciscan values, honoring the legacy of the founding congregation, promoting justice for the communities we serve, and integrating the Catholic and Franciscan intellectual traditions in programs, courses and services
- Assists in organizing and participates in special projects and events (i.e., ceremonies, school assemblies, faculty/department workshops) to ensure mission alignment and successful outcomes
- Manages documents and data files systemically, ensuring accuracy, confidentiality, and compliance with organizational standards
- Answers phone professionally, receives shipments, places work orders for building issues, answers door, unlocks buildings
- Coordinates and organizes meetings as needed, prepares agendas, notifies members, attends meetings, and records minutes
- Composes memos and other documents with clarity and professionalism, adhering to the organization’s standard for communication
- Accurately schedules appointments, ensuring all relevant parties are informed and schedules are updated promptly
- Provides administrative support to the Program Director/Faculty/Department
- Continuously seeks opportunities for professional growth and development, staying informed about industry
- Perform other duties, as assigned or requested
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
