Administrative Assistant

Oak Orchard Health • Village of Brockport, NY

2h

About The Position

The Administrative Assistant provides high-level administrative, clerical, and operational support to the Executive Team and Senior Leadership within a Federally Qualified Health Center (FQHC). This role is critical to ensuring smooth daily operations, effective communication, and organizational efficiency while supporting the mission of providing high-quality, patient-centered care to underserved communities.

Requirements

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• High school diploma or equivalent (Associate’s degree preferred)
• Minimum 2 years of administrative or office support experience (healthcare or FQHC experience preferred)
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) and electronic filing systems

Nice To Haves

• healthcare or FQHC experience preferred
• Associate’s degree preferred

Responsibilities

• Provide administrative support to Executive Leadership, including calendar management, meeting coordination, and preparation of agendas and materials
• Maintain confidentiality and handle sensitive information in accordance with HIPAA and organizational policies
• Coordinate logistics for leadership meetings, board meetings, trainings, and special events, travel
• Track action items, follow-ups, and deadlines; ensure timely completion and communication
• Provides support for incoming and out-going mail
• Maintain organized electronic and physical filing systems
• Support data entry, report preparation, and basic tracking for operational, HR, or compliance needs
• Assist with preparation and organization of documents for audits, site visits, and HRSA requirements
• Serve as a point of contact between leadership, clinic sites, and external partners
• Answer and route phone calls, emails, and inquiries professionally and efficiently
• Support cross-departmental collaboration and information flow
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED