Administrative Assistant - Field

Ohio Education Association•Troy, OH

14h

About The Position

The Ohio Education Association (OEA) is seeking a person for a challenging and rewarding position as an Administrative Assistant. This position demands a variety of secretarial skills, and five (5) years of administrative office experience is required. Please see below for the additional required qualifications, knowledge, skills, and abilities. Essential Functions: Uses computers for various applications, such as database management or word processing. Provides clerical and administrative support for organizing plans and practices for engaging members. Sets up and maintains paper or electronic filing systems, recording information, updating paperwork, and composing and maintaining documents, spreadsheets, records, correspondence, or other material. Maintains confidential records and files. Composes, prepares, and distributes meeting notes, presentations, and reports. Reviews and proofreads documents; notes errors or discrepancies; initiates corrective action and follow-up. Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals. Operates electronic mail systems and coordinates the flow of information. Opens, reads, routes, and distributes incoming and outgoing mail or other materials. Processes invoices for payment. Operates office equipment, such as fax machines, copiers, or phone systems. Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs. Prepares for and makes arrangements for meetings and conferences. Communicates information to managers, co-workers, and others in person, by telephone, in written form, or e-mail. When authorized, serves as liaison between assigned manager and staff, communicating decisions and directives, transmitting assignments, and maintaining workflow. Coordinates the day-to-day operations of an office. Opens and closes the office. Trains and acts as resource person; creates and maintains work procedures and training materials. Significant Duties: Carries out special projects and assignments. Updates website information. Orders and maintains office supplies and acts as liaison with vendors. Completes forms in accordance with OEA procedures. Participates in staff interviews. Operates in a collaborative team environment. Attends staff meetings and trainings. Provides input into decision-making that impacts Associate Staff functions. Performs duties related to job description.

Requirements

High school diploma or equivalency; Associate degree preferred.
Five (5) years of administrative office experience required.
Advanced knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures.
Ability to effectively compose, proofread and revise business correspondence.
Ability to communicate effectively and professionally.
Advanced skill in use of computer office software.
Internet research abilities.

Responsibilities

Uses computers for various applications, such as database management or word processing.
Provides clerical and administrative support for organizing plans and practices for engaging members.
Sets up and maintains paper or electronic filing systems, recording information, updating paperwork, and composing and maintaining documents, spreadsheets, records, correspondence, or other material.
Maintains confidential records and files.
Composes, prepares, and distributes meeting notes, presentations, and reports.
Reviews and proofreads documents; notes errors or discrepancies; initiates corrective action and follow-up.
Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
Operates electronic mail systems and coordinates the flow of information.
Opens, reads, routes, and distributes incoming and outgoing mail or other materials.
Processes invoices for payment.
Operates office equipment, such as fax machines, copiers, or phone systems.
Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs.
Prepares for and makes arrangements for meetings and conferences.
Communicates information to managers, co-workers, and others in person, by telephone, in written form, or e-mail.
When authorized, serves as liaison between assigned manager and staff, communicating decisions and directives, transmitting assignments, and maintaining workflow.
Coordinates the day-to-day operations of an office.
Opens and closes the office.
Trains and acts as resource person; creates and maintains work procedures and training materials.
Carries out special projects and assignments.
Updates website information.
Orders and maintains office supplies and acts as liaison with vendors.
Completes forms in accordance with OEA procedures.
Participates in staff interviews.
Operates in a collaborative team environment.
Attends staff meetings and trainings.
Provides input into decision-making that impacts Associate Staff functions.
Performs duties related to job description.