Administrative Assistant - Real Estate

Parsons Corporation•El Paso, TX

About The Position

Parsons is looking for a detail-oriented Administrative Assistant to join our National Program Management Office to support a significant infrastructure project. In this role, you will provide administrative support to the Sector Office to support various administrative functions to help expedite and manage real estate land acquisition efforts. Note: US Citizenship is required for this position.

Requirements

2-5 yrs+ of experience and a Bachelor's Degree or 6+ years of experience in lieu of Degree
Strong written and oral communication, organizational, and interpersonal skills are required.
Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
US Citizenship is required for this position

Nice To Haves

A demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines is preferred.

Responsibilities

Coordinate with Sector Field team to procure and track key real estate acquisition documents and deliverables
Assemble packets required for acquisitions, negotiations, condemnations, and other real estate activities
Help coordinate with government agencies, including DHS and USACE, to gather real estate acquisition data for our GIS team and to help leadership resolve land acquisition challenges
Obtain competitive bids from outside vendors for a variety of services such as on-site copiers, maintenance services, etc. Prepare detailed comparisons to determine which vendor best meets the needs of the office with respect to both cost and level of service. Negotiate contractual terms and conditions; submitting recommended purchase/lease arrangements to Project/Operations Manager for approval
Reconcile various office accounts; paying operating bills or submitting appropriate documentation to the corporate office for payment and following up as needed to ensure timeliness and avoidance of late payments. Prepare financial reports as requested by management
Keep current on all project and Company policies and procedures, interpreting and administering same. May represent the office by attendance at meetings with the client or others. Keeping manager informed of all pertinent action/pending action
Administering the operating budget for the project office. Giving input for initial figures; investigates, resolves, and reports all variances to the Project/Operations Manager
Purchasing and maintaining an appropriate inventory of frequently used office supplies. Originating correspondence and reports not requiring the personal attention of Project/Operations Manager
Reviewing time reports to verify accuracy of hours worked and Job#/WBS charges. Following up to ensure timely processing of corrections, tracking paid-time-off hours charged, and maintaining schedule of future hours to be taken
Coordinating telephone changes, office moves, best utilization of space/equipment, etc. May supervise lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations
Performs other responsibilities associated with this position as may be appropriate