Administrative Assistant (50%, Temporary)

Universities of Wisconsin • Appleton, WI

2d • $18 • Hybrid

About The Position

This position provides communicative, administrative, and event support to the NEW Manufacturing Alliance and the North Coast Marine Manufacturing Alliance, with a primary focus on maintaining a strong digital presence and ensuring smooth day-to-day operations. This position reports to the Executive Director and is based out of their Appleton office.

Requirements

• Experience using WordPress and Microsoft Office applications (Word, Outlook, Excel)
• Familiarity with Adobe design tools
• Strong organizational skills, attention to detail, and ability to manage multiple priorities

Nice To Haves

• H.S. Diploma

Responsibilities

• Take meeting minutes, track follow-up action items, coordinate follow-up with meeting participants regarding next steps, and schedule meetings for staff and leadership as needed
• Prepare and maintain spreadsheets, correspondence, surveys, reports, flyers, name badges, presentations, programs, outlines, and budgets
• Maintain and regularly update the NEW Manufacturing Alliance and North Coast Marine Manufacturing Alliance websites using the WordPress platform
• Assist with travel arrangements and room reservations
• Optimize website content for clarity, accuracy, and visibility, ensuring information is current and aligned with organizational priorities
• Assist with the planning, preparation, and on-site support of special events and meetings
• Support the design and production of marketing and promotional materials, including flyers, posters, banners, and multimedia content

Benefits

• The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions, this includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts.
• We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.
• In addition, eligible employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year, depending on years of service and employment type.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED