Administrative Assistant (The Trails at King Farm)

WinnCompanies • Gaithersburg, MD

2d • $22 - $23

About The Position

WinnCompanies is looking for a Administrative Assistant to join our team at The Trails at King Farm, a 434-unit residential community located in Rockville, MD. In this role, you will perform all day-to-day leasing and marketing activities related to apartment rentals, move-ins, and lease renewals. You will also provide outstanding service to customers, residents, and clients, while always maintaining budgeted occupancy at the highest attainable rents. The pay range for this role is $22.00-$23.00 per hour dependent on experience. The selected candidate will adhere to the following schedule: Monday through Friday from 9:00AM to 6:00PM with the ability to work Saturdays when needed.

Requirements

• High school diploma or GED equivalent.
• Less than 1 year of relevant work experience.
• Basic familiarity with computer systems and web-based applications.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Experience with travel coordination and expense reporting.
• A welcoming, can-do attitude and a professional presence.

Nice To Haves

• Bilingual in English and Spanish.
• Proficiency with Microsoft Office Suite (ex. Excel, Word, Outlook, PowerPoint, etc.).
• Experience with property management softwares.
• Prior experience in leasing.

Responsibilities

• Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping.
• Support team members with accurate, timely expense reports and detailed travel arrangements.
• Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.)
• Manage building access, employee badges, and onboarding support for new team members (both in-office and remote).
• Obtain work orders from residents and documenting the work orders appropriately.
• Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms.
• Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome.
• Complete special projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED