Administrative Assistant

Potawatomi Federal Solutions, LLC • Santa Fe, NM

13d

About The Position

1 Health Solutions is hiring four Administrative Assistants to support the Santa Fe Indian Health Center (SFIHC) Administration Office, Finance Department, Front Desk, and Greeter functions. This is a professional administrative role in a healthcare environment requiring strong customer service, confidentiality, and attention to detail.

Requirements

• High School Diploma or GED
• Minimum of two (2) years of administrative or clerical experience in a professional office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Teams).
• Basic financial literacy.
• Valid driver’s license.

Nice To Haves

• Experience in supporting leadership-level staff preferred.
• Experience in healthcare or government environments highly desirable.

Responsibilities

• Provide front desk/greeter and administrative office support, answer phones and direct visitors appropriately
• Draft, format, and route correspondence; track controlled correspondence and maintain filing systems
• Schedule meetings/appointments, reserve conference rooms, and prepare meeting minutes and action items
• Prepare travel requests and assist staff with travel documentation/vouchers
• Perform data entry and maintain databases/spreadsheets; support basic administrative finance tasks (purchasing support, tracking)
• Perform timekeeping duties and support onboarding/orientation coordination
• Assist with fingerprinting and background investigation paperwork routing, as required
• Follow HIPAA/Privacy Act and IHS policies; complete required training (ISSA, compliance training, orientation)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED