Administrative Assistant - Training Center

Central Power Systems & Services•Tracy, MO

6d•$18 - $25•Onsite

About The Position

The Training Center Administrative Assistant provides administrative, logistical, and operational support for the Training Department at our manufacturing facility. This role is critical to ensuring a professional, organized, and welcoming training environment for employees, customers, and external participants. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities while maintaining a clean, well-run training center. This is an hourly, hands-on role that supports both administrative functions and day-to-day facility readiness.

Requirements

High school diploma or equivalent required
5+ years of office or administrative support experience
Strong calendar management and scheduling skills
Excellent organizational and communication skills
Valid driver’s license
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong attention to detail, time management, and ability to prioritize tasks
Excellent verbal and written communication skills; professional demeanor when working with diverse groups
Self-directed, discreet, and able to anticipate needs and resolve issues proactively
Ability to handle sensitive information with discretion

Responsibilities

Maintain and manage the training calendar, including classrooms, labs, instructors, and participants
Coordinate training registrations and respond to participant inquiries
Enter and maintain training certifications, attendance records, and completion data
Prepare, distribute, and track training materials and certificates
Support program evaluations and assist with tracking feedback to improve future training sessions
Prepare and organize training rooms and labs, ensuring rooms are set up appropriately prior to each session
Coordinate hotel accommodations for training participants and instructors
Arrange catering services, including ordering, delivery or pickup, setup, and cleanup
Stock hospitality supplies, including refrigerator items, beverages, coffee, and snacks
Maintain overall cleanliness and organization of training spaces, kitchens, and common areas
Answer phones and welcome students, instructors, and visitors
Order office and training supplies as needed
Prepare and edit correspondence, memos, reports, and training-related documents
Serve as a primary point of contact for instructors, participants, vendors, and visitors
Assist with training events by preparing materials, coordinating logistics, and setting up technology
Support audiovisual and classroom technology needs before and during sessions