Administrative Assistant

MEI Rigging & Crating LLC • Chandler, AZ

4h • Onsite

About The Position

Assist with administrative and office functions, including but not limited to answering and directing phone calls, mail collection and distribution, record-keeping, file and data management (paper and electronic). The Administrative Assistant will help direct visitors and customers, order supplies, and perform housekeeping and cleaning of office and visitor areas; provide assistance in other areas or departments as instructed and necessary.

Requirements

• High School diploma or equivalent preferred.
• Professional appearance and pleasant demeanor.
• Ability to work independently with minimum instruction.
• Intermediate use of a computer using a Windows-based operating system.
• Intermediate knowledge of MS Office (Outlook, Word, Excel, PowerPoint); MS D365 experience preferred.
• Maintain high level of data entry accuracy, and accurate and legible written records and documentation.
• Keep records and information confidential; secure sensitive information to prevent misuse.
• Strong organization skills and attention to detail.
• Excellent verbal and written communication skills.
• Works well under time constraints and deadlines.
• Knowledge of the operation of standard office equipment – facsimile, copier / scanner, telephone system.
• Knowledge of the English language, including correct grammar, and the spelling and meaning of words.
• General knowledge of business practices, and customer service principles.
• Have or can obtain a valid driver’s license; must be insurable.
• Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site.
• Must be able to work in a high functioning team environment.
• Display the highest levels of honesty, integrity, and professionalism.
• Take pride in your work and in the company.
• Communicate openly and strive for peak performance in daily tasks.
• Know and deliver the quality service MEI’s customers have come to expect.

Nice To Haves

• MS D365 experience preferred.

Responsibilities

• Answer a multi-line telephone system, direct or transfer calls, or take messages.
• Greet visitors and customers and direct them to the appropriate person or department.
• Create, organize, and maintain file and record-keeping using both paper and electronic methods.
• Retrieve and distribute mail daily. Gather and/or prepare outgoing mail and packages.
• Photocopy, scan, facsimile papers or documents.
• Deposit cash receipts daily through remote scanning.
• Appropriately handle sensitive and confidential information.
• Maintain office supply request lists and order supplies, as necessary.
• Clean and maintain office and visitor areas.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED