Administrative Assistant

WSP • Buffalo, NY

3h

About The Position

WSP is seeking a motivated and skilled Administrative Assistant to support our Power & Energy Team in a temporary position supporting our OE role for a client in their Rochester, NY office. The following location will also be considered: Buffalo, NY. The position will include working with Business Executives, Directors, Managers, engineers, project managers, and other multi-discipline team members on a daily basis to facilitate project and business operations support.

Requirements

• High School Diploma
• Must have the ability to communicate accurately and clearly both orally and in writing
• Must have pleasant telephone manner; able to think on feet when dealing with callers
• Must have customer service oriented “can do” approach to work.
• Must have superior organizational skills and accuracy.
• Excellent problem solving and people skills also required.
• Microsoft and PowerPoint Expertise.
• Technically oriented, including the use of AV & Computer Equipment for Presentations
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
• This position is subject to and contingent upon client approval of candidates put forth for consideration by WSP.

Responsibilities

• Organize and schedule meetings, events, trainings and appointments
• Book travel arrangements
• Prepare presentations
• Assist in preparation of regularly scheduled reports
• Order office supplies
• Prepare and mail all US/UPS/Fed Ex packages
• Filing of materials in general
• Data organization
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures
• Perform additional responsibilities as required by business needs

Benefits

• WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED