Administrative Assistant - Cleveland County Election Board

Cleveland County • Norman, OK

3d • Onsite

About The Position

The Administrative Assistant for Cleveland County Election Board provides essential administrative duties. This position is responsible for data entry and administrative functions. The role demands strong organizational, communication, and technical skills, coupled with a professional demeanor.

Requirements

• Proficiency in office practices, procedures, and computer software, including Microsoft Office Suite.
• Strong organizational and multitasking skills, with the ability to meet deadlines and prioritize tasks.
• Excellent communication skills.
• Strong analytical and problem-solving skills, with the ability to assess and improve operations.
• Ability to interpret and apply complex rules, regulations, and policies.
• Effective Communication: Clearly and concisely expresses ideas, actively listens, and demonstrates understanding. Adapts communication style to fit audience and situation.
• Exceptional Customer Service: Goes the extra mile to deliver outstanding service. Maintains a positive and helpful attitude, using appropriate language, tone, and behavior to positively represent the County and leave a favorable impression.
• Team Collaboration: Works effectively with others towards shared goals, displaying open-mindedness, respect, and responsiveness to diverse ideas and perspectives. Shares knowledge and experience, committed to achieving team objectives, and understands the value of collaborative efforts for success.
• Knowledge of technology and ability to use it to maximize efficiency and services : Tech-savvy with proficiency in software, hardware, and relevant technological tools. Quickly adapt to emerging technologies. Identifies opportunities to utilize technology for process optimization, task automation, and enhancing customer experiences.
• Thrives in fast-paced environments : Works well under pressure, stays calm and focused, prioritizes tasks, and adapts to changing circumstances while maintaining professionalism.
• Possess strong analytical and problem solving skills: accurately interprets instructions and guidelines, analyzes complex situations, identifies key issues, patterns, and connections, and develops logical solutions. Proficient in critical thinking, anticipating potential problems, and innovatively addressing them.
• Three (3) years of experience in administrative support.
• Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship.
• Successful completion of a pre-employment background check
• Must possess a valid driver's license from a U.S. State or Territory to perform necessary job-related travel.

Responsibilities

• Data entry
• Filing
• Answering phones
• Compose and prepare reports, technical materials, and correspondence, ensuring grammatical and content accuracy.
• Maintain and organize office files, logs, and records while ensuring compliance.
• Proofread and edit documents to meet professional standards.
• Provide administrative support for special projects and tasks as assigned.
• Manage communication channels, including website content, email updates, social media, and presentations.
• Coordinate public relations campaigns and represent the County at civic and professional events.

Benefits

• Several health, dental and vision options for both employees and employees + dependents.
• 14 paid Holidays, 15 days of Vacation and 15 days of Sick Leave per year.
• Retirement Savings Plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed