Administrative Assistant

EXCEED • Hemet, CA

3h

About The Position

Provides administrative support in the daily operations, procedures, and systems of the organization. This
position plays a key role in ensuring efficient administrative functions, supporting programs and services, and
helping the organization deliver inclusive, high-quality services.

Requirements

• Bachelor's or Associate's degree in a business-related discipline, or equivalent experience in place of a degree
• Previous experience in an administrative role, preferably in a nonprofit or human services setting
• Experience in supporting senior leadership and managing complex administrative functions
• Excellent interpersonal, written, and verbal communication skills
• Strong organizational, project management, and problem-solving skills
• High level of discretion in handling confidential and sensitive information
• Proficient in Microsoft Office applications, Google Workspace, Canva, Microsoft OneDrive, and Adobe Acrobat
• Ability to work compatibly with a variety of people
• High level of empathy, professionalism, and cultural competency
• Flexibility and ability to manage multiple priorities
• Valid California Driver's License with acceptable driving record

Nice To Haves

• Experience working with disability services or vulnerable populations preferred

Responsibilities

• Provides administrative support to Executive and Management Teams
• Responsible for maintaining the organization files and agency manuals
• Maintains organization documents and other legal material
• Assists in the development of reports, presentations, and materials for leadership and the Board
• Ensures compliance with State, Federal, Funder, and CARF filings and reports
• Assists in the development, implementation, and improvement of administrative systems and processes
• Corporate and CEO correspondence
• Acts as liaison with community, parent, and vendor groups as assigned
• Assists with special projects and events
• Researches and makes recommendations to the CEO on special purchases and projects
• Assists with research, data tracking, and reporting for grants
• Prepares and ensures timely submission of reports as required
• Issues and tracks the assignment of facility keys and alarm codes
• Conducts and summarizes annual surveys
• Other related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree