Administrative Assistant at Affiliated Pediatric Dentistry & Orthodontics

Specialty Dental Brands-AZ•Scottsdale, AZ

10h

About The Position

We’re looking for an Administrative Assistant who thrives in a dynamic environment, loves solving problems before they become problems, and keeps things humming behind the scenes. This role provides direct administrative, technical, and operational support to the Practice Manager across both locations. You’ll coordinate tech needs, support marketing and social media, manage small-but-critical details, and help maintain an organized, seamless environment. If you’re organized, tech-savvy, resourceful, and have excellent follow-through, this is the role for you!

Requirements

Strong computer literacy and comfort troubleshooting basic issues
Excellent organization and task tracking
Friendly, polished, professional communication style
Ability to juggle multiple tasks without sacrificing accuracy
Familiarity with Canva (or willingness to learn)
Confidentiality, discretion, and reliability
Comfortable supporting occasional events and creative projects
Team members are expected to uphold the culture outlined in the SDB Handbook, with a focus on our core values and any additional responsibilities as defined

Responsibilities

Act as the on-site go-to for basic tech support (simple printer issues, connectivity checks, rebooting devices).
Open and track corporate IT tickets; sit in on remote troubleshooting sessions.
Communicate updates to the team and track resolutions.
Maintain various log of computers and device needs.
Maintain computer related supplied
Prepare new-hire onboarding welcome items.
Assist with filing, office documentation, and ordering supplies.
Provide cross-trained support to front office roles when needed.
Support Practice Manager with general administrative tasks.
Help monitor and respond appropriately to social media DMs.
Maintain the content calendar and coordinate scheduled posts.
Create simple graphics in Canva (ads, banners, slides for the lobby TVs).
Assist with community marketing tasks: referral gifts, in-kind donations, sponsorships, tracking, and outreach.
Help keep our social media presence active, polished, and on-brand.