Administrative Assistant - Asset Management
About The Position
Description Position: Administrative Assistant Responsibilities: Provide high-level administrative support to senior management Coordinate domestic and international travel, including airfare, hotel arrangements, and car service Maintain executives’ calendar, schedule all meetings and conference calls, field e-mails and phone calls, handle meeting conflicts Client interaction with high-level executives; act as liaison with clients and their assistants. Manage multiple calendars while anticipating needs Prepare and submit expenses via SAP Concur Coordinate internal and external meetings and conference calls Meet and greet visitors and clients Work with the events team to coordinate internal and external events Work remotely while attending high profile projects and events Work remotely with team members when they are traveling Coordinate print and production of documents and materials Act as back-up for other Administrative Assistants as necessary Required Background/Skills: Experience using SAP Concur preferred Experience working in a high-pressure trading floor environment preferred Highly motivated and proactive self-starter Excellent verbal and written communication skills Superior time management, organization, and adaptability skills with a strong attention to detail Quick learner with the ability to multi-task Ability to deal with confidential information with a high level of discretion Minimum Requirements: Bachelor’s Degree 3+ years of administrative experience preferred Strong computer skills with proficient knowledge of MS Outlook, Word, Excel and PowerPoint New York, NY Full Time Salary Range of $100,000-115,000. #LI-DNI
Requirements
- Experience using SAP Concur preferred
- Experience working in a high-pressure trading floor environment preferred
- Highly motivated and proactive self-starter
- Excellent verbal and written communication skills
- Superior time management, organization, and adaptability skills with a strong attention to detail
- Quick learner with the ability to multi-task
- Ability to deal with confidential information with a high level of discretion
- Bachelor’s Degree
- 3+ years of administrative experience preferred
- Strong computer skills with proficient knowledge of MS Outlook, Word, Excel and PowerPoint
Responsibilities
- Provide high-level administrative support to senior management
- Coordinate domestic and international travel, including airfare, hotel arrangements, and car service
- Maintain executives’ calendar, schedule all meetings and conference calls, field e-mails and phone calls, handle meeting conflicts
- Client interaction with high-level executives; act as liaison with clients and their assistants.
- Manage multiple calendars while anticipating needs
- Prepare and submit expenses via SAP Concur
- Coordinate internal and external meetings and conference calls
- Meet and greet visitors and clients
- Work with the events team to coordinate internal and external events
- Work remotely while attending high profile projects and events
- Work remotely with team members when they are traveling
- Coordinate print and production of documents and materials
- Act as back-up for other Administrative Assistants as necessary
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
