Administrative Assistant – Maintenance Department

Jack Link's Protein Snacks • Perry, GA

4d • $23 - $27

About The Position

The Administrative Assistant for the Maintenance Department provides administrative, clerical, and organizational support to ensure smooth day‑to-day operations. This role supports maintenance supervisors, technicians, and management by coordinating work orders, maintaining records, managing communications, and assisting with scheduling, purchasing, and compliance documentation.

Requirements

• High school diploma or equivalent (associate degree preferred).
• 2+ years of administrative experience; maintenance or manufacturing environment experience preferred.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently and within a team.

Nice To Haves

• Experience with CMMS systems (e.g., Somax, SAP, MP2, Fiix, eMaint) preferred.
• Basic understanding of maintenance terminology, equipment types, and processes (preferred).

Responsibilities

• Prepare, maintain, and update departmental documents, reports, and spreadsheets.
• Handle incoming calls, emails, and internal requests related to maintenance activities.
• Maintain organized filing systems—digital and physical—for work orders, PM schedules, vendor information, and compliance documents.
• Enter, track, and close work orders in the Computerized Maintenance Management System (CMMS).
• Monitor preventive maintenance schedules and notify supervisors of upcoming tasks.
• Generate weekly and monthly performance reports (e.g., work order backlog, downtime, PM completion rates).
• Schedule maintenance activities, PM tasks, equipment shutdowns, and contractor visits.
• Coordinate meetings, calendar appointments, and department communications.
• Assist with organizing training, safety meetings, and certifications for maintenance staff.
• Assist department in managing Time & Attendance of team members
• Initiate purchase requests, track orders, and maintain documentation.
• Work with vendors to obtain quotes, pricing, and delivery timelines.
• Support inventory control by monitoring stock levels and verifying incoming materials.
• Maintain safety documentation, SDS files, and compliance checklists.
• Assist in preparing audits, regulatory documentation, and inspection reports.
• Track required certifications and training for team members.
• Assist supervisors and the Maintenance Manager with administrative tasks and project support.
• Help maintain communication between maintenance, operations, and other departments.
• Support continuous improvement initiatives and department workflows.

Benefits

• Jack Link’s provides a variety of benefits to eligible Team Members, including medical, dental and vision benefits, life and disability insurance, 401k participation, paid holidays, and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED