Administrative Assistant (Entry Level), Support Services

UT Southwestern Medical Center • Dallas, TX

1d • Onsite

About The Position

This entry level Administrative Assistant role will provide administrative and customer service assistance to the Support Services Department. Strong computer, administrative and customer service skills needed.
This role is 100%25 onsite.

Requirements

• High School Diploma or equivalent
• 1 year to 2 years clerical experience and medical terminology
• May consider higher education completed in lieu of minimum requirements.

Nice To Haves

• 1 year of general office experience

Responsibilities

• Operates multiline telephone, answers all calls promptly, records messages and provides messages to appropriate staff.
• Schedules meetings, conferences, interviews and appointments. Keeps track of departmental activity via calendar.
• Opens, sorts, reviews and distributes mail. Prepares responses to routine inquiries. Identifies items requiring immediate attention.
• Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence records and other documents.
• Prepares meeting packets. Copies, assembles and distributes packets. Attends meetings, takes and transcribes minutes.
• Transcribes, types, formats and proofreads variety of material.
• Types and performs data entry into existing computer software programs.
• Keeps department stocked with supplies. Manages office supply budget.
• Assists willingly with other administrative duties as assigned. Organizes unscheduled time.
• Demonstrates flexibility and adaptability to fluctuating workload and prioritizes job duties.
• Operates and manages departmental office equipment.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED