Administrative Assistant (Behavioral Health)

Signet Health Corporation

About The Position

Administrative Assistant Permian Basin Behavioral Health Center Midland, TX Signet Health is currently seeking an Administrative Assistant to the Chief Executive Officer (CEO) for a New, free-standing psychiatric hospital located at Permian Basin Behavioral Health Center in Midland, TX. The Administrative Assistant plays a critical role in supporting the CEO of a newly established psychiatric hospital. This position provides high-level administrative, operational, and coordination support during hospital startup and ongoing operations. The Administrative Assistant must demonstrate exceptional discretion, organizational strength, and emotional intelligence while working in a highly regulated psychiatric care environment. The ideal candidate is proactive, adaptable, and comfortable operating in a fast-paced startup setting where systems and processes are being built from the ground up.

Requirements

5+ years of experience providing executive-level administrative support to senior leadership
Exceptional organizational, prioritization, and time-management skills
Strong written and verbal communication abilities
High degree of professionalism, discretion, and emotional intelligence
Proficiency in Microsoft Office and/or Google Workspace
Ability to work independently, anticipate needs, and adapt in a startup healthcare environment

Nice To Haves

Experience in psychiatric hospitals, behavioral health, acute care hospitals, or other regulated healthcare settings
Experience supporting a CEO, founder, or C-suite executive
Familiarity with psychiatric hospital licensing, accreditation, or compliance processes
Bachelor’s degree or equivalent experience
Calm, confident presence in high-pressure and emotionally sensitive environments
Proactive problem-solver with strong attention to detail
Ability to build trust and collaborate with clinical and administrative leaders
Flexible, resilient, and comfortable with ambiguity during startup and growth

Responsibilities

Act as the primary administrative liaison between the CEO and internal and external stakeholders, including board members, medical leadership, psychiatrists, clinical staff, regulators, investors, and community partners.
Manage the CEO’s complex calendar, prioritizing meetings related to hospital operations, regulatory readiness, clinical leadership, and community engagement.
Coordinate board meetings and executive leadership meetings, including agendas, materials, minutes, and follow-up action items.
Prepare presentations, briefing documents, and reports for executive and board use.
Support hospital startup efforts, including coordination with clinical leadership, nursing, compliance, quality, risk management, HR, and facilities.
Track critical initiatives related to licensing, accreditation (e.g., Joint Commission or state agencies), policies and procedures, and readiness milestones.
Assist in organizing documentation related to psychiatric services, patient safety, and regulatory compliance.
Help establish executive office systems, administrative workflows, and document management processes.
Facilitate communication across multidisciplinary teams, ensuring clarity of priorities and follow-through on executive decisions.
Draft, proofread, and manage sensitive correspondence and internal communications on behalf of the CEO.
Maintain organized records of strategic plans, contracts, and confidential operational materials.
Handle highly sensitive information related to psychiatric patients, staff, and operations with discretion and strict adherence to HIPAA and other healthcare regulations.
Demonstrate sound judgment and professionalism in emotionally complex and high-stakes situations.
Support a trauma-informed, patient-centered organizational culture.