Administrative Assistant

Traffic Management Solutions Inc • Selma, TX

13d

About The Position

Perform a variety of office clerical operations to include receiving inventory, reconcile invoices, answering telephones, scanning documents, filing, preparing mailings, assisting the accounting department, and serving as building receptionist.

Requirements

• At least two (2) years of clerical experience in a similar role.
• High school diploma or equivalent.
• Proficient in using MS Outlook, Word, and basic Excel.
• Excellent interpersonal and communication skills.
• Ability to follow oral and written instructions.
• Ability to work under minimal supervision.

Nice To Haves

• Bilingual (Spanish-English).
• Experience with Vista is a plus.

Responsibilities

• Greet visitors, answer telephones, direct calls, and take messages.
• Manage incoming and outgoing mail.
• Compute, record, and proofread data and other information, such as POD’s, records, or reports.
• Receive inventory and complete entries in Vista as required.
• Communicate with employees, and other individuals to answer questions, disseminate or explain information, and properly direct inquiries and concerns.
• Communicate discrepancies regarding invoices and POD's
• Compile, copy, sort, scan and file documents.
• Maintain and update filing, mailing, and database systems, either manually or using a computer.
• Order and maintain inventory of office supplies (including office and breakroom items).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED