Administrative Assistant (Administrative exp req)

#twiceasnice Recruiting•Buffalo, NY

12d•$60,000 - $65,000

About The Position

Our client in the legal services industry is seeking an Administrative Assistant to join their team in the Buffalo/Williamsville area. You’ll be the dedicated right hand to a senior leader in the firm, owning calendars, inbox triage, meeting prep, notes, and follow-ups—so priorities stay on track and cases move forward. You’ll review reports, track caseloads, and keep files and data current across systems. To succeed in this role, you must be highly organized, detail-oriented, and comfortable juggling multiple priorities in a dynamic office setting where no two days look the same. Ideal candidates are forward-thinking self-starters who take initiative, anticipate needs, and thrive in roles where accuracy, follow-through, and professionalism are critical. This opportunity is especially exciting for someone who enjoys being the backbone of an organization, values meaningful work that helps people achieve important life goals, and wants to grow within a supportive, culture-first firm known for its positive reputation and strong community presence.

Requirements

2+ years of office admin or administrative support experience required
Experience managing calendars, scheduling, and professional correspondence required
MS Office Proficiency (especially Excel) required

Responsibilities

Manage the attorney partner’s calendars, schedules, tasks, meetings, and reminders
Monitor and prioritize email inboxes to ensure timely follow-ups and responses
Coordinate meetings and attend consultations to take detailed notes and track action items
Prepare, draft, and organize correspondence and documents using firm templates
Update and maintain internal case lists, logs, and client records within firm systems
Review and double-check billing information for accuracy and completeness
Track deadlines, case milestones, and reporting data to support workload management
Provide general administrative support including filing, scanning, and mail coordination