Administrative Assistant - Millcreek Mall

Cafaro•Erie, PA

12d

About The Position

Millcreek Mall is currently looking to hire a full-time assistant to support the daily operations and ensure the smooth functioning of the mall. We are seeking highly motivated candidates who are detail-oriented, proactive, and independent thinkers with a positive "can-do" attitude. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational skills, and possess the ability to think critically and solve problems efficiently. As part of our team, you will play an essential role in supporting various mall functions, contributing to a collaborative work atmosphere, and ensuring an exceptional experience for both our tenants and visitors. If you are passionate about working in a dynamic environment and enjoy taking on challenges with enthusiasm, we encourage you to apply. In This Role, You Will: Provide support to the mall Management Team, assisting with day-to-day operations and administrative tasks Handle accounts payable, ensuring accurate processing of invoices and payments Organize and maintain filing systems, ensuring documents are properly sorted and easily accessible Track employee time, ensuring accuracy in timekeeping and reporting Scan and organize documents for digital records, maintaining efficient and secure storage Manage scheduling and calendaring tasks, ensuring appointments and meetings are coordinated effectively Process incoming and outgoing mail, ensuring timely distribution and handling of correspondence

Requirements

Minimum of 2 years’ experience in Accounts Payable, demonstrating strong knowledge and practical expertise in financial processing
Exceptional verbal and written communication skills, ensuring clear, professional interactions with team members and clients
Excellent typing, proofreading, and grammatical skills, producing accurate and polished documentation
Strong attention to detail, with meticulous work habits to ensure high-quality results in all tasks
Energetic and proactive work ethic, with the ability to self-motivate and manage multiple responsibilities efficiently
Professional attitude with a strong customer-service orientation, fostering positive relationships with internal and external stakeholders
Proficient in the MS Office Suite (Outlook, Word, Excel, and PowerPoint), with a focus on maximizing productivity and efficiency
Strong data entry skills, ensuring accuracy and speed in entering critical information
Skilled in 10-Key data entry, ensuring accurate processing of numerical information
Thorough understanding of the Internet, including advanced search engines and databases, as a research tool

Nice To Haves

Experience with the Compare and Redline features in Microsoft Word is a plus, enhancing document collaboration and review processes
Experience with JD Edwards or ERP Systems is a plus, contributing to a deeper understanding of enterprise resource planning and management systems

Responsibilities

Provide support to the mall Management Team, assisting with day-to-day operations and administrative tasks
Handle accounts payable, ensuring accurate processing of invoices and payments
Organize and maintain filing systems, ensuring documents are properly sorted and easily accessible
Track employee time, ensuring accuracy in timekeeping and reporting
Scan and organize documents for digital records, maintaining efficient and secure storage
Manage scheduling and calendaring tasks, ensuring appointments and meetings are coordinated effectively
Process incoming and outgoing mail, ensuring timely distribution and handling of correspondence