Administrative Assistant

College of Lake County•Grayslake, IL

12d•$18•Onsite

About The Position

The Administrative Assistant provides standard and advanced secretarial and clerical duties to the Student Health & Wellness Services department, requiring experience, skill, the use of discretion, and knowledge of College and departmental policies and procedures.

Requirements

High school diploma or equivalent.
Three (3) years of office support or administrative experience.
Ability to interact and engage with a diverse student body.
Ability to work with confidential information.
Excellent interpersonal skills.
Excellent organizational and communication skills.
Word processing and computer literacy.
Ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities.
Demonstrated sensitivity to and ability to work with the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities.
Ability to establish and maintain effective working relationships with those contacted in the course of work.

Nice To Haves

Bilingual in Spanish and English

Responsibilities

Greets visitors to the Health Center, answers phone calls, handles routine inquiries and emails, schedules appointments, processes student medical records for clinical participation, and refers as appropriate.
Ensures and maintains complete confidentiality of student and staff records/interactions at all times.
Maintains appropriate boundaries in all interactions with students and staff, referring all those presenting to the Center to an appropriate professional physical/mental healthcare provider for consult or treatment.
Prepares and/or composes basic and various correspondence, memos, agenda items, reports, meeting notes, etc.
Updates and maintains database of records that includes, but is not limited to, student, employee, program, and billing information.
Coordinates and maintains calendar of events, appointments, meetings, catering activities, and/or travel arrangements for department staff.
Collects, compiles, and prepares data and information for various reports.
Carries out recurring office procedures.
Organizes and updates/maintains office files, manuals, records, bulletin boards, etc.
Monitors budget and bring concerns to the attention of the Director.
Processes payment requests, purchase orders, requisitions, and invoices.
Maintains inventory of supplies and forms, reordering as necessary.
Assists in the preparation and distribution of brochures, flyers, and other departmental materials that describe and advertise departmental programs, workshops, events, etc.
Sorts and distributes mail for the department.
Performs other related duties as assigned.

Benefits

competitive salary
excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans
tuition support for employees and qualified family members
three retirement plans
disability
group and supplemental life insurance
health and dependent care flexible spending account plans
a compressed work week in the summer (Closed Fridays!)
generous vacation, sick and personal time off
14 paid holidays each year