Administrative Assistant (Sailport Waterfront Suites)

Provident Hotels & Resorts•Tampa, FL

About The Position

As an Administrative Assistant, you will provide administrative support to the General Manager, Condo Association, and other departments, ensuring smooth daily operations. You will support HR administration, manage payroll, and assist with owner communications and condominium association meetings. Why choose us? WE ARE MORE THAN JUST A WORKPLACE… We love what we do! Joining our team means being a part of a flourishing, culturally diverse, and dynamic group of people focused on creating lasting memories. This is a place where friendships blossom and careers soar. As a company, we continue to grow and we hope you will grow with us. Brittain Resorts & Hotels manages a portfolio of premier resorts in Florida as part of a partnership with Provident Hotels & Resorts. Together, we combine decades of expertise and a shared passion for delivering unforgettable guest experiences. Join us in shaping the future of Florida’s hospitality industry and become part of a legacy of excellence. As leaders in the hospitality and tourism industry, our company is rooted in a strong, caring culture steeped in rich history and respect. Whether you're looking for your first job or your next career opportunity, we offer a wide variety of rewarding roles where your contributions truly matter. You will find your work rewarding as YOU make the difference to each of our guests. Start your journey today and turn a job into a career with Brittain Resorts & Hotels! Complete your application for one of our immediate openings, and sign up to receive notifications about featured job opportunities here: www.brittainresorts.com/careers-email-sign-up Connect with us! @brittainresorts | TikTok | Facebook | Instagram | LinkedIn We are an Equal Opportunity Employer of all qualified individuals, including minorities, women, veterans & individuals with disabilities. We participate in E-Verify.

Requirements

Ability to work Monday through Friday, 8:30 AM - 5:00 PM.
Prior administrative experience required.
Highly organized with strong attention to detail.
Proficiency in basic accounting and financial analysis, including the ability to calculate figures, interpret invoices, prepare month-end reports, and related financial documents.
Strong leadership and interpersonal skills with the ability to effectively manage, guide, and support team members.
Excellent verbal and written communication skills.
Proficiency in MS Office (Excel, Outlook, Word).
Ability to manage multiple tasks in a fast-paced environment.
Responsibility, reliability and honesty
Teamwork and collaboration

Nice To Haves

Prior experience in hospitality or rental management preferred.
Bilingual with English and Spanish preferred.
Some knowledge of HR administration and payroll processes preferred.
Knowledge of Community Association Management or HOA process a plus.
Bilingual (English/Spanish) preferred.

Responsibilities

Assist the GM with correspondence, scheduling, and administrative tasks.
Input and track all property owner and complimentary reservations.
Prepare and track gift certificates and manage office supplies.
Process HR paperwork, coordinate benefits enrollment, and ensure payroll accuracy.
Maintain confidentiality of employee records and payroll data.
Assist in organizing team events, luncheons, and recognition programs to foster a positive work environment.
Act as the on-site safety representative, organize quarterly safety meetings, and ensure compliance with workers’ compensation policies.
Manage rental program documentation, distribute owner statements, maintain condo owner records, and coordinate annual meetings.
Prepare meeting agendas, take meeting minutes, maintain meeting documents all with in accordance with Florida statutes.
Other duties as assigned.