Administrative Associate I

Texas A&M University System • College Station, TX

11d • $16 • Onsite

About The Position

The Administrative Associate I performs general office support duties to ensure efficient daily operations and provide administrative assistance to staff, faculty, and students.

Requirements

• High school graduation or any equivalent combination of education and experience.
• One year of experience in general office or clerical work.
• Working knowledge of word processing and spreadsheet programs.
• Interpersonal skills.
• Keyboarding skills.
• Ability to multi-task and work cooperatively with others.

Nice To Haves

• More than one year of experience in general office or clerical work.
• Adobe photoshop, Microsoft Word and Excel.

Responsibilities

• Manages front‑office operations by answering phones and public inquiries, assisting walk‑ins including students, faculty, and staff, and providing general customer service support.
• Supports student course logistics by accepting late homework, rescheduling students into same‑week makeup labs, coordinating disability services exams, and maintaining required course exam and record retention files.
• Provides administrative and clerical support to the Senior Office Associate, Associate Director, Technical Lab Coordinator, faculty, and teaching assistants with administrative projects, reports, databases, scheduling, and office procedures.
• Handles course and office materials management including ordering and receiving course materials, assisting with office supplies and equipment, maintaining the order database, and filing records for the Introductory Biology Program.
• Maintains academic and operational documentation by updating office procedure manuals, regulations, T.A. training handbooks, and related instructional or operational materials.
• Supports exam and instructional logistics through copying, scantron management, key production, MARS coordination, and secure filing of exams and exam records.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED