Administrative Associate

Santa Clara University • Santa Clara, CA

1d • $28 - $32

About The Position

The Administrative Associate (Spirituality and Faith) (AA) will contribute to the effective administration of the Center for Spirituality and Faith (CSF), which is a part of the Division of Mission and Ministry. The AA will create and maintain a warm, welcoming, professional, and effective work environment where all staff and students can thrive. In addition, the AA will contribute to the broader operational needs of the Division in: financial processing, partnership communication, travel arrangements, data management, and event support. This is a full-time, non-exempt position reporting to the Director of CSF.

Requirements

• Knowledge of the fundamentals of project management and office coordination is required.
• Outstanding organizational and project management skills.
• Strong verbal /written communication and influencing skills.
• Demonstrated capacity to receive tasks from a multitude of sources, prioritize, and execute.
• Open, objective, innovative, and oriented toward understanding and responding to issues from divergent perspectives.
• Proficiency in using a variety of electronic tools, such as Microsoft Office, Google Apps for Education, social media, Canva, Workday, and the ability to adapt to new technologies.
• Ability and desire to supervise and mentor university students
• Demonstrated high-level performance in organizational entrepreneurship and creativity.
• Demonstrated high-level performance in successfully driving projects from inception to completion.
• Excellent overall judgment combined with attention to detail.
• Superior project tracking skills to support long-range planning of the department as well as timely recurring tasks.
• Ability to consistently demonstrate a commitment to equity and respect in the workplace, a genuine desire to promote a supportive climate for all members of the SCU community, intercultural awareness, communication and understanding, and the ability to manage difficult and contentious situations.
• Demonstrated high level record of building and managing effective connection with a range of constituencies to achieve success.
• At least 3 years of relevant experience is required an equivalent combination of education and/of experience

Nice To Haves

• Bachelor’s degree preferred.
• Collaborative experience in event planning and management.
• Experience working in a ministerial setting preferred, with a particular value placed on experiences in a religious setting that included language particular to various faith traditions, such as Catholicism, Christianity, Judaism, Islam, Hinduism, Sikhism, and Buddhism.
• Experience working in a higher education setting is preferred

Responsibilities

• Manages the Center for Spirituality and Faith to ensure all administrative needs are met
• Provides administrative support to support the overall work and goals of the Division of Mission and Ministry
• Coordinates the CSF budget and financial processes.
• Collaborates with the broader work of the Division.
• Executes other duties as assigned

Benefits

• Santa Clara University offers a comprehensive benefits package for benefit eligible employees with programs and resources designed to promote and sustain personal health care, well-being, and the financial objectives of our employees and families.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level