Administrative Associate: College of Arts, Humanities, and Sciences
About The Position
The Administrative Associate processes and maintains relatively complex office records, reports, and materials. Performs clerical and administrative tasks of greater difficulty and with more independence, but within guidelines established by precedents and college policies. May supervise others on more routine details. While learning, the administrative associate works under close supervision. This post has routine, personal contact with customers and the general public, providing standard information and occasionally explaining methods, procedures, services and activities of unit.
Requirements
- High School diploma or equivalent, and
- At least five (5) years experience in an administrative clerical role
Responsibilities
- Receives, screens and routes visitors, answers routine inquiries by phone, email, or in person or refers to the appropriate person.
- Presents a professional appearance while representing the University with internal and external clients.
- Receives, sorts according to content, and distributes mail; organizes correspondence requiring attention of supervisor; independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations; completes routine forms.
- Compiles data and creates/maintains reports, tables, charts, databases, and other documents.
- Establishes and maintains filing systems.
- Takes general notes and minutes of meetings or conferences.
- Manages multiple budgets.
- Makes simple mathematical calculations.
- Prepares contracts, specifications, or other forms requiring precise knowledge of methods, procedures, policies, or other information.
- Maintains an inventory of office supplies and lab materials.
- Assists in processing travel authorization and reimbursement forms.
- Performs other related duties as assigned.
Benefits
- Retirement Plans
- Alabama Teacher’s Retirement System (TRS)
- RSA-1 Deferred Compensation
- 403-B Retirement Annuity (TIAA)
- Health Insurance
- Medical (PEEHIP)
- Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
- Long-term disability and life insurance
- Tuition assistance
- Paid and unpaid leave
- Employee Assistance Program
- Prescription assistance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
