Administrative Billing Assistant

KCW ENGINEERING TECHNOLOGIES INC•Baltimore, MD

4d•$18 - $22

About The Position

KCW Engineering Technologies was voted one of The Daily Record's Best Companies to work for in Maryland in 2023, 2024, and 2025! At KCW, we provide real-time opportunities for career growth and mentorship, creating a brighter future for the communities we serve. KCW is a women-owned firm with over 40 years of experience designing projects within the Baltimore-Washington Area. Our diverse expertise in civil engineering, land surveying, electrical distribution engineering, and traffic control design and inspections. KCW has the unique experience to service everything on the utility pole. Our foundational principles of opportunity, mentorship, and servant leadership continue in KCW’s structure today. We foster a culture that celebrates and supports our team’s lives inside and outside KCW. We welcome cross-training across departments enabling team members to diversify their skills, grow their careers, and expand our capabilities for our clients. KCW is just as committed to giving back to local communities as they are to designing them. Our team gives back year-round supporting House of Ruth Maryland, STEM mentorship of the next generation, and veteran efforts. The Administrative Billing Assistant supports billing and administrative functions, including receptionist and general office support, project setup, tracking reports, and monthly invoicing. This role manages confidential records, data entry, communications, scheduling, and provides administrative support to ensure smooth daily operations.

Requirements

Proficient computer skills, including Microsoft Office
Strong verbal and written communication skills
Comfortable with routinely shifting demands
High degree of attention to detail
Data entry experience
Working knowledge of general office equipment
High school diploma or general education degree (GED) required.

Nice To Haves

Associate degree in Business Administration or similar field preferred
Billing experience

Responsibilities

Assist with job setup and weekly tracking reports
Assist with generating monthly invoices, including drafts and finals, and review for accuracy
Organize and maintain files and databases in a confidential manner
Manage communication, including emails and phone calls
Record data and enter it into a system/software
Screen phone calls, redirect calls, and take messages
Schedule appointments, meetings, and reservations as needed
Receive invoices and review for accuracy
Run errands as needed