Administrative Business Partner, Executive Operations
About The Position
Thinking Machines Lab's mission is to empower humanity through advancing collaborative general intelligence. We're building a future where everyone has access to the knowledge and tools to make AI work for their unique needs and goals. We are scientists, engineers, and builders who’ve created some of the most widely used AI products, including ChatGPT and Character.ai, open-weights models like Mistral, as well as popular open source projects like PyTorch, OpenAI Gym, Fairseq, and Segment Anything. About the Role We're hiring an Administrative Business Partner to support several leads on the business operations side. This is a non-traditional EA role, requiring creativity in adapting to different people’s work styles and the new challenges that emerge at a fast-moving startup. This role blends executive support with office operations — you'll manage calendars and travel for your supported leaders, but also own strategic projects, vendor relationships, and the miscellaneous logistics that keep an office functioning. It’s a fit for someone coming from either office management or leadership support looking to broaden their scope and autonomy.
Requirements
- 3+ years of executive support, office management, or coordination role experience, track record of supporting senior business or technical leaders such as engineers or researchers
Nice To Haves
- Experience in AI labs or fast-growing tech startups
- Track record supporting a diverse team, adapting assistance and communication styles to individual needs
- Experience adapting to a fast-changing role and meeting challenges proactively
- Proven professionalism and discretion with sensitive or personal information
- Having followed an executive to a new company
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel for 3-4 business leaders
- Serve as the primary point of contact between your supported leaders and the rest of the company
- Support recruiting efforts and other cross-functional projects as needed
- Track projects and commitments so nothing falls through the cracks
Benefits
- Thinking Machines offers generous health, dental, and vision benefits, unlimited PTO, paid parental leave, and relocation support as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
