Administrative Control Analyst

General Dynamics Electric Boat • North Kingstown, RI

2d • Onsite

About The Position

Overview The successful candidate will be responsible for assisting the Department's COLUMBIA Program and Construction Managers at the Quonset Point Facility. Job functions include coordination and scheduling of meetings, presentation and document preparation including use of templates and content review, tracking actions to completion (including POAMs), managing internal and external correspondence, generating and formatting programmatic Key Performance Metrics. The position requires excellent communication with all levels of management, customers, suppliers and sites. Responsibilities include but are not exclusive to: Researching, calculating and updating respective dashboards while compiling final book and managing all logistics with stakeholders Coordination of tours, including PPE, route establishment, stakeholder notifications. Managing department training Formatting and distributing letters, transmittals and turnover documents Support travel arrangements and expense Process move tickets/phone requests Set-up and conduct meetings with MS Teams Manage calendars and email

Requirements

• High School Diploma
• 5+ years of experience in an Administrative role in an office setting
• Proficient MS Office skills
• Required skills in PowerPoint include updating slide master format including text boxes and page numbering, formatting of text sizes/locations/content, and formatting of tables and charts
• Required skills in Word include editing and updating text, formatting of fonts, header/footers, page numbers and page layout
• Strong verbal, written and organizational skills as well as the demonstrated ability to effectively interact with and integrate a wide range of personnel within EB and outside of the company including, NAVSEA, PMS397, SSP
• Must be confident in communicating and working with upper management
• Must be reliable, possess a strong team orientation, be customer focused, and have a desire to work in a dynamic, fast-paced environment
• Must be able to coordinate high-level internal and external customer meetings including invites, reservation of proper conference room, set up, supportive documents, graphic requirements, operating presentation equipment with efficiency

Nice To Haves

• Associate's degree or higher
• Advanced MS Office skills: Preferred skills in Word include developing table of contents and linking footnotes
• Preferred skills in Excel include pivot charts/tables and updating databases
• Preferred skills in Power Point include developing, inserting and/or updating embedded tables
• Experience working in a program office or engineering office
• A strong background and experience dealing with EB operations and administrative departments

Responsibilities

• Researching, calculating and updating respective dashboards while compiling final book and managing all logistics with stakeholders
• Coordination of tours, including PPE, route establishment, stakeholder notifications.
• Managing department training
• Formatting and distributing letters, transmittals and turnover documents
• Support travel arrangements and expense
• Process move tickets/phone requests
• Set-up and conduct meetings with MS Teams
• Manage calendars and email

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED