Administrative Coordinator – Bookkeeper

Misssey•Oakland, CA

5d•$29 - $33•Onsite

About The Position

About MISSSEY MISSSEY works to prevent girls and gender-expansive youth from ever entering circumstances of sexual exploitation and violence. We also support young people who are experiencing exploitation to exit. Once they’ve exited, we partner with them so that they may avoid re-entering sexually exploitative circumstances and live free of harmful transactional relationships. As an organization, we value healing, youth voice, integrity, and relationships. Our service model is focused on healing through trauma-informed, survivor-centered, and youth-focused approaches. We recognize the crucial voices of survivors in facilitating healing in victims of commercial sexual exploitation and the value of young people empowering other young people. Our work with youth is a partnership, helping them transition from victim to survivor to leader, encouraging their long-term stability and success in whatever path they choose. MISSSEY believes that with the right opportunities and support, youth can overcome the circumstances of their exploitation and thrive. For more information about MISSSEY, please go to our website at www.misssey.org . Position Summary The Administrative Coordinator – Bookkeeping Focus plays an important role in ensuring accurate financial operations and effective administrative systems. Under the supervision of the Operations & Finance Manager, this role is primarily responsible for bookkeeping, financial processing, and operational coordination, while providing limited administrative support across the organization. The Administrative Coordinator works in compliance with grants, contracts, and agency policies and procedures. The ideal candidate for this position would: Have a minimum of 3 years’ experience providing bookkeeping and administrative support Be professional, organized, and able to multitask and shift priorities as needed Be a continual learner deeply invested in women, girls, and gender-expansive youth Have the ability to develop good rapport with staff, partners, and community members Have the ability to co-create a strong, reflective, highly productive, and caring culture

Requirements

Minimum 3 years’ experience providing bookkeeping and administrative support in a nonprofit setting
Highly organized and systems oriented
Strong Excel, Google Sheets, and Google Workspace skills
Experience with financial systems; SAGE Intacct preferred
Current driver’s license, reliable transportation, and proof of insurance if driving is required for work-related travel
Criminal background check including fingerprint clearance
TB clearance
Employment is contingent upon successful completion of background screening in compliance with applicable California law.

Nice To Haves

Experience using Bill.com and PEX (pex.com) for accounts payable and expense management
Experience working in environments serving African American cis, trans, and non-binary women and girls
Passion for supporting young people and healing-centered, trauma-informed work

Responsibilities

Process accounts payable, invoices, bill payments, and check runs
Manage PEX cards and organizational credit cards and bank statements on a monthly basis
Data management in SAGE Intacct
Prepare deposit logs and coordinate bank deposits
Support month-end close activities
Assist with monthly grant invoicing and tracking
Assist with annual financial reviews, audits, and funder site visits
Monitor spending accounts and flag discrepancies
Track vendor pricing and financial documentation
Work closely with MISSSEY’s external accounting consultant to ensure timely provision of all required financial documentation and participate in weekly coordination meetings.
Provide general administrative and operational support within MISSSEY
Maintain organized financial, operational, and compliance records
Manage data in Google Drive, and physical files
Coordinate with vendors, service providers, landlords, and IT related to billing, contracts, and payments
Support onboarding of new vendors and maintenance of vendor files (W-9s, contracts, insurance, payment info)
Support development and documentation of operational procedures
Train staff on operational and financial procedures, including: PEX card usage and monthly reconciliation Expense documentation and reimbursement requirements
Provide ongoing guidance related to financial processes
Provide administrative support to the Operations & Finance team
Support the Operations & Finance team with reporting and coordination
Handle sensitive information in a confidential manner
Participate in supervision, staff meetings, and trainings
Collaborate with the MISSSEY team on organization-wide initiatives
Other duties as assigned