Administrative Coordinator, Communities of Impact, Educating Character Initiative

Wake Forest University•Winston-Salem, NC

About The Position

The Educating Character Initiative (ECI), an initiative of the Program for Leadership and Character at Wake Forest University, seeks an Administrative Coordinator to join a new, collaborative effort for educating character anchored in communities of impact. The project is grant funded for a term of three years beginning July 1, 2026. The Administrative Coordinator will work closely with the Managing Director to organize and execute day-to-day operations of the ECI Communities of Impact project, providing extensive administrative, logistical, and programmatic support. This includes providing administrative assistance for the Managing Director and CoI Co-Directors; scheduling, organization, and coordination for a national project that awards grants, collects resources, funds events, and builds teams; and responsibility for financial recordkeeping and ensuring accountability with funders and institutional reporting requirements. The Administrative Coordinator will also coordinate with the operations staff of the broader Educating Character Initiative and Program for Leadership and Character teams to ensure alignment across projects. The Communities of Impact project extends the mission of the ECI to catalyze a movement in character education at colleges and universities across the U.S. Since its launch, the ECI has built a community of character among over 2,000 individuals and 700 organizations and institutions; awarded over $35 million in grants to our partners; hosted educational and community-building webinars, conferences, convenings and other events; and become a significant presence in character education around the world.

Requirements

Bachelor’s degree
2-5 years of direct experience as an Administrative Assistant or Coordinator, Office Manager, or related role.
General knowledge of executive administration and coordination.
Exceptional self-management, organizational and time management skills, with the ability to efficiently organize workflow and adapt to changing demands.
Careful attention to detail.
Openness to feedback, a commitment to personal and professional growth, and a demonstrated and ongoing ability to update skill sets as needed.
Ability to take direction, work independently, and work with others as part of a team.
Good character, wise judgment, a strong work ethic, and high standards of professionalism.
Demonstrated ability to:
Work independently with minimal supervision with a remote/hybrid team
Anticipate and solve problems creatively.
Be a constructive and cooperative member of a team.
Navigate complex relational dynamics with a variety of stakeholders.
Develop collaborative relationships with a wide range of people.
Execute clear, personable, and professional written and verbal communication with a variety of stakeholders.
Ability to manage and meet deadlines on multiple tasks with multiple teams while maintaining quality.
The ability to navigate a variety of professional and social contexts.
Commitment to the mission of the Educating Character Initiative and the Program for Leadership and Character and a willingness to learn more about character, virtue, and character education.
Proficiency in Word, Excel, Adobe and the Google Suite..
Ability to represent the Educating Character Initiative, the Program, and the University in a professional manner.
Some travel may be required.

Responsibilities

Manage financial recordkeeping for all project-related expenses, including payments, reimbursements, and budgets related to community of practice (CoI) grants, convenings, and events.
Track and reconcile expenditures and CoI team transactions in accordance with university and foundation guidelines, ensuring accuracy and compliance.
Assist with processing invoices, contracts, and vendor payments in coordination with the Educating Character Initiative and Program for Leadership and Character administrative and finance staff.
Coordinate with the finance team from the Educating Character Initiative and Program for Leadership and Character to ensure alignment across teams and projects.
Support the preparation of financial summaries and documentation for internal and external reporting.
Manage and maintain the calendar of the Managing Director and the COI Co-DIRECTORS, scheduling meetings, convenings, and other key events related to the COI project.
Assist with scheduling and coordination for the Communities of Impact, including virtual and in-person meetings, workshops, and conferences.
Arrange logistics for convenings and events, including travel coordination, participant communication, and material preparation.
Maintain organized records of meeting notes, participant lists, and follow-up actions.
Assist the Managing Director in collecting, organizing, and tracking reports from Communities of Impact and project partners.
Help prepare documentation and data summaries for quarterly and annual reports submitted to funders.
Maintain organized files, data, and records to ensure accountability and transparency in project operations.
Coordinate with the operations staff from the Educating Character Initiative and Program for Leadership and Character to ensure alignment across teams and projects.
Support project evaluation, data collection, and reporting processes as needed.
Serve as an administrative liaison between the Managing Director, ECI staff, partner institutions, and external vendors.
Provide general administrative support for project communications, correspondence, and coordination with collaborators.
Perform other duties as assigned to support the success of the Character Collaboratories project and the ECI team.