Administrative Coordinator I

Texas A&M University System • College Station, TX

2d

About The Position

The Administrative Coordinator I supports the Institute for Scientific Computation by overseeing administrative operations under general supervision. Key responsibilities include managing office and event calendars; coordinating logistics for meetings, programs, and events; developing and maintaining office procedures; and serving as a primary liaison with departmental business, HR, and administrative teams. The role requires the application of discretion and independent judgment in addressing matters of significance.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of experience in office administration.
• Ability to perform light lifting (up to 20 pounds) related to office or event supplies.

Nice To Haves

• Administrative support in higher education or research-intensive environment.
• Experience with event planning and execution (workshops, conferences, academic programs).
• Familiarity with social media platforms, including editorial review of AI-assisted content.
• Procurement, scheduling/resource management, and office reorganization.
• CAP (Certified Administrative Professional) or similar credential.
• Ability to multitask and work cooperatively with others.
• Advanced organizational, planning, and record-keeping skills.
• Strong interpersonal, written, and verbal communication skills.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Experience using AI tools (e.g., Copilot, Canva) for drafting or reviewing communications and social media content.
• Ability to exercise independent judgment and adapt to changing priorities.

Responsibilities

• Oversees daily office operations, including inventory and supply management for office, lounge, and kitchen areas; maintains shared files, reference materials, and digital/paper records in accordance with records retention standards.
• Manages office, conference room, and event calendars and coordinates logistics for meetings, travel, workshops, conferences, and other events, including setup, catering, reservations, and documentation.
• Develops, maintains, and researches administrative office procedures and documentation while ensuring compliance with office policies, institutional regulations, and established processes.
• Submits and tracks building, IT, and facilities work orders and oversees key and access management to support daily office operations.
• Provides comprehensive administrative support to executive staff, affiliated members, and office leadership.
• Manages hospitality logistics and prepares materials and supplies for visitors, faculty, speakers, and event participants, including coordinating guest travel and temporary office assignments as directed.
• Assists with the hiring, onboarding, and training of student workers as needed.
• Maintains office website content and prepares, edits, and schedules departmental social media posts using AI-assisted tools when appropriate, ensuring accuracy and professionalism.
• Monitors news and announcements related to faculty and departmental activities and communicates significant updates to the supervisor to be included in official communications.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level