Administrative Coordinator II

Texas A&M University System • College Station, TX

3d • $45,000 - $65,000

About The Position

The Administrative Coordinator II coordinates administrative support for the Executive Associate Dean (EAD), the EAD team, and with the implementation of the School of Architecture’s strategic plan. This position provides high‑level administrative support to the Executive Associate Dean, managing daily operations that include scheduling, travel coordination, event planning, and correspondence. The role also supports the Dean’s Office by maintaining internal procedures, organizing records, and assisting with faculty affairs, while overseeing college‑level awards and endowed position processes from nomination through committee review. The ideal candidate will excel in organization, communication, and managing complex administrative workflows in a dynamic academic environment.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Interpersonal and communication skills.
• Planning and organization skills.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Excellent organization and time management skills.
• Excellent verbal and written communication skills.
• Ability to multi-task and work cooperatively with others.
• Ability to organize data and files.

Nice To Haves

• Experience in higher education
• Five or more years of experience in office administration
• Experience supporting Dean level positions and/or C-Suite positions
• Ability to implement best-practice data collection and management
• Project coordination experience
• Experience with university awards and/or endowed position administration.
• Exceptional attention to details
• A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended.

Responsibilities

• Executive Associate Dean Support Provides direct administrative support to the EAD by coordinating and executing administrative operations.
• Coordinates travel arrangements, itineraries, and expense reports.
• Plans and coordinates meetings, seminars, and other special events.
• Manages room reservations, calendar invites, catering, and room set-up/break-down to include basic technology support.
• Coordinates conference room schedules.
• Plans, coordinates, and arranges logistics for events in collaboration with the School’s Event Coordinator.
• Prepares and takes minutes at meetings.
• Attends meetings or committees on behalf of supervisor.
• Manages, receives, and prepares correspondence.
• Reviews and signs documents for supervisor.
• Dean's Office Support Supports the EAD’s office through the planning and execution of administrative operations.
• Develops, evaluates, and ensures adherence to internal office infrastructure procedures.
• Coordinates and maintains internal data and file organization.
• Supports the development of college-level guidelines and protocols.
• Coordinates and organizes office records retention and maintains office references and resource materials.
• Supports faculty affairs tasks as needed.
• May train, supervise, assign tasks, and evaluate student workers as needed.
• Awards and Endowed Position Administration Manage awards for the college by tracking deadlines, issuing calls for nominations, and collecting and reviewing nomination packages.
• Coordinates and arranges for the awards committee to review all nominations, prepares reports on the final outcomes, and records this information.
• Collects and tracks college awards data and records the information in an internal tracking system.
• Supports the EAD by administering the endowed position appointments by issuing calls for nominations for open positions, collecting and reviewing nominations packages.
• Coordinates and arranges for the endowed position advisory committee to review all nominations, prepares reports on the final outcomes, and records this information.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level