Administrative Coordinator II

Texas A&M University System • College Station, TX

6d

About The Position

Responsibilities: -Coordinates general administrative support functions. -Monitors office procedures. Develops, evaluates and ensures adherence to office procedures. -Serves as assistant to a department head. Manage schedule, calls and appointments. -Coordinates travel arrangements and reimbursement for department head. -Coordinates meetings, seminars and other departmental events (including agendas and minutes) and may provide on-site support. -Coordinates the retention of office records (digital and hard copies). -Coordinates the inventory and maintenance of office supplies and equipment. -Serves as Department Parking Representative for Transportation Services and coordinates assignment and distribution of related permits. -Provides solutions to recurring or unusual administrative problems. -Supports the promotion and tenure committee chair with the faculty promotion and tenure process. -Assists with faculty hires, reclassifications and reappointments, including entries in the Faculty Affairs portal. -Maintains the contact database, employee directory and coordinates new hire additions to the -AgriLife People Directory and appropriate listservs. -Assists the department head with reporting and faculty review process through lnterfolio 180 and/or similar software programs. -Coordinates key control, visitor access and building access. -Coordinates room/parking reservations and scheduling. -Manages mail for the department. -Other duties as assigned. Required Education: Bachelor's degree or equivalent combination of education and experience. Three years of related experience. Preferred Experience: Previous experience at Texas A&M University Knowledge, Skills, and Abilities: Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills. Knowledge of Microsoft products including Teams, spreadsheet, database and presentation applications. Why Work at Texas A&M AgriLife? When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents. In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following: Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Employee Wellness Initiative for Texas A&M AgriLife Applicant Instructions Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. As the largest comprehensive agriculture and life sciences program nationally, Texas A&M AgriLife brings together a college and four state agencies within the Texas A&M University System With over 5,000 employees, and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, the environment, and the economy of Texas and the nation through education, research, extension and service. If your goal is the pursuit of excellence and your vision is to make a difference in this world, we invite you to explore our opportunities to discover what a career at Texas A&M AgriLife has to offer you. Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service Texas A&M AgriLife Research College of Agriculture and Life Sciences at Texas A&M University Texas A&M Forest Service Texas A&M Veterinary Medical Diagnostic Laboratory Texas A&M AgriLife collaborates with Prairie View A&M University, Tarleton State University, Texas A&M University-Commerce, Texas A&M University-Kingsville and West Texas A&M University as well as with other public and private partners. Prospective employee benefits Retirement programs Commitment to inclusive excellence Strategic plan

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Three years of related experience.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.
• Knowledge of Microsoft products including Teams, spreadsheet, database and presentation applications.

Nice To Haves

• Previous experience at Texas A&M University

Responsibilities

• Coordinates general administrative support functions.
• Monitors office procedures. Develops, evaluates and ensures adherence to office procedures.
• Serves as assistant to a department head. Manage schedule, calls and appointments.
• Coordinates travel arrangements and reimbursement for department head.
• Coordinates meetings, seminars and other departmental events (including agendas and minutes) and may provide on-site support.
• Coordinates the retention of office records (digital and hard copies).
• Coordinates the inventory and maintenance of office supplies and equipment.
• Serves as Department Parking Representative for Transportation Services and coordinates assignment and distribution of related permits.
• Provides solutions to recurring or unusual administrative problems.
• Supports the promotion and tenure committee chair with the faculty promotion and tenure process.
• Assists with faculty hires, reclassifications and reappointments, including entries in the Faculty Affairs portal.
• Maintains the contact database, employee directory and coordinates new hire additions to the -AgriLife People Directory and appropriate listservs.
• Assists the department head with reporting and faculty review process through lnterfolio 180 and/or similar software programs.
• Coordinates key control, visitor access and building access.
• Coordinates room/parking reservations and scheduling.
• Manages mail for the department.
• Other duties as assigned.

Benefits

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Employee Wellness Initiative for Texas A&M AgriLife

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level