Administrative Coordinator, Western II Division, African Department
About The Position
The African Department (AFR) is looking for a motivated Administrative Coordinator to assist in the administrative and organizational work in our Western II Division. This divisional Administrative Coordinator (non-lead) will be providing support to the division’s staff under the guidance of the Division Chief and the Deputy Division Chiefs; and will work closely with the Lead Admin Coordinator. The Western 2 Division includes Cabo Verde, Cote d’Ivoire, Guinea, Liberia, and Sierra Leone. The responsibilities of Administrative Coordinator will include, but not limited to:
Requirements
- Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of four (4) years of relevant experience, is required.
- Proficient in Word, compound documents, Excel, Microsoft Teams and various software applications.
- Familiarity with PeopleSoft, DARTS, TIMS, DM5, and Fund practices and procedures.
- Strong administrative, technological, and organizational capabilities.
- Ability to work accurately under pressure, and multitask.
- Strong teamwork and collaboration skills.
- Flexibility with working hours and readiness for overtime.
- Proficiency in English.
- Candidates need to have passed the IMF Office Assistant Exam to be considered for this position.
- Only candidates who are currently residing in the Washington DC metro area will be considered.
- All applicants are expected to include a Statement of Interest as an attachment to the application, which may be used in the screening process for this vacancy.
Responsibilities
- Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines.
- Transmit documents to review Departments, Management, and the Board.
- Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.
- Initiate social gatherings in the division to foster team building and cohesion.
- Manage travel arrangements for division members.
- Handle expense reports.
- Managing AFR’s Review Box.
- Disseminating action items, tracking responses and following up on deadlines
- Assisting with administrative processes within the division, and backstopping for other Administrative Coordinators as needed.
- Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met.
- Occasionally contribute to and support department-wide initiatives.
- Support the Office Manager on a need-basis for any department-wide project and initiatives.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
