Administrative Coordinator, Hybrid

Storesight LLC•Fayetteville, AR

8h•Hybrid

About The Position

The Administrative Coordinator plays a critical role in supporting daily operations, providing administrative, operational, and executive-level support. This role ensures smooth office operations, assists leadership with scheduling and communications, and partners with People Ops to support recruiting, onboarding, and the overall employee experience.

Requirements

Three or more years of experience in office administration, executive support, HR coordination, or a similar role.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Proficiency with office software and collaboration tools including Microsoft Office Suite and Google Workspace.
Ability to handle sensitive and confidential information with discretion.
Friendly, service-oriented mindset with a proactive and solutions-focused approach.
Experience planning company events or coordinating logistics.

Nice To Haves

Experience supporting onboarding, or HR processes is preferred.

Responsibilities

Manage and coordinate the facilities calendar, serving as the primary contact for events held in the building to ensure smooth scheduling and communication.
Ensure the office and kitchen are well-stocked with necessary supplies, snacks, and coffee, while maintaining efficient and organized facilities.
Retrieve and distribute mail from the PO box and office mailbox, ensuring timely and accurate delivery to recipients.
Manage office communications, including calls, emails, Slack messages, and general inquiries.
Serve as the primary contact for facilities maintenance, coordinating with vendors and service providers as needed.
Supervise housekeeping and landscaping services to ensure the facilities remain clean, safe, and well maintained.
Manage the employee meal program, including purchasing, inventory tracking, and expense management.
Provide administrative and coordination support to executive leadership, including calendar management and meeting scheduling.
Coordinate travel arrangements for executives and remote employees, managing logistics and itineraries to ensure seamless travel.
Prepare meeting materials, presentations, and reports as needed.
Coordinate scheduling for the monthly All Hands meeting, develop the presentation template, and work with leadership to gather and compile slide content.
Ensure a positive and organized candidate experience throughout the hiring process.
Assist with new hire onboarding activities, including preparing onboarding materials, completing I-9 form, coordinating orientation schedules, and ensuring new hires have the tools and resources needed to succeed.
Identify opportunities to enhance employee experience through thoughtful initiatives such as team celebrations, care packages for remote employees, or new workplace perks.
Plan and coordinate company events throughout the year while managing budgets and logistics.