Administrative Coordinator

Olsson • Lincoln, NE

19h

About The Position

We are seeking a detail‑oriented and highly organized Administrative Coordinator to support project operations, office administration, and team coordination at our Lincoln, NE office. This role is ideal for someone who thrives in a dynamic environment, takes ownership of operational processes, and builds strong working relationships across teams. You will play a key role in project setup, contract administration, document production, scheduling, communication, and office operations. The ideal candidate will be proficient with platforms such as Deltek, Smartsheet, SharePoint, Google Workspace, and Microsoft Office.

Requirements

• A passion for collaboration, organization, and making a positive impact.
• 3+ years of experience in an administrative, project coordination, or office operations role.
• Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms).
• Strong verbal and written communication skills with a proven ability to deliver exceptional customer service.
• High attention to detail and the ability to manage multiple priorities in a fast‑paced environment.
• Ability to build trusted relationships with internal teams, leadership, and clients.
• Problem-solving skills and a proactive approach to challenges.
• Physical requirements include the ability to lift and transport up to 30 pounds.

Nice To Haves

• Associate degree in business or related field preferred.

Responsibilities

• Maintain and organize documentation, project folders, and permissions using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace.
• Facilitate communication between technical teams, clients, and internal departments.
• Prepare reports, update project records, and support data accuracy across systems.
• Occasionally drive to off‑site locations for pickups, deliveries, or client‑related errands.
• Provide front desk support by welcoming visitors, managing calls, mail, and coordinating with vendors as needed.
• Coordinate and schedule meetings, video calls, travel, and logistics for events, training, and client gift preparation.
• Prepare, track, and organize contracts, proposals, amendments, and related documents while ensuring compliance with corporate standards.
• Produce and format meeting minutes, agendas, reports, PowerPoint decks, and other client-ready deliverables.
• Support technical teams with document quality control and formatting needs.
• Assist with office events, committee activities, office moves, furniture layouts, and vendor coordination.
• Support implementation of updated administrative procedures and contribute to efficiency improvements and onboarding enhancements.

Benefits

• Receive a competitive 401(k) match
• Be empowered to build your career with tailored development paths
• Have the possibility for flexible work arrangements
• Engage in work that has a positive impact on communities
• Participate in a wellness program promoting balanced lifestyles
• full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree