Administrative Coordinator

Rochester Regional Health • Village of Newark, NY

4d • $19 - $25 • Onsite

About The Position

As an Administrative Coordinator, you are key in the oversight, organization, and management of your assigned department. Your strong attention to detail assures that requirements are met and daily processes are maintained efficiently and accurately. STATUS: Per Diem LOCATION: Newark-Wayne Community Hospital DEPARTMENT: Breast Imaging SCHEDULE: Rotating between Monday - Friday, 8:00 AM-4:30 PM and 8:30 AM-5:00 PM (8-hour shifts) ATTRIBUTES Five (5) years of administrative office experience in healthcare preferred Associate’s degree or equivalent combination of education and work experience required Excellent oral and written communication skills Strong organizational and problem-solving skills High level of proficiency with PC, software applications and reporting tools RESPONSIBILITIES Daily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes Safety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System Departmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks DESIRED ATTRIBUTES Excellent oral and written communication and interpersonal skills highly desired Strong organizational and problem solving skills highly desired High level of proficiency with PC, software applications, and reporting tools highly desired May need previously experience in CMS, Medicaid/Medicare billing, and other regulatory processes MINIMUM QUALIFICATIONS Associate’s degree preferred Experience working in a healthcare administrative office preferred Bilingual preferred One year of experience with frail and elderly population preferred REQUIRED LICENSURE/CERTIFICATION SKILLS None Rochester Regional Health is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran EDUCATION: LICENSES / CERTIFICATIONS: PHYSICAL REQUIREMENTS: S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements. Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations. PAY RANGE: $19.00 - $25.00 CITY: Newark POSTAL CODE: 14513 The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts. Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law. Rochester Regional Health is an integrated health services organization serving the people of Western New York, the Finger Lakes, St. Lawrence County, and beyond. The system includes nine hospitals; primary and specialty practices, rehabilitation centers, ambulatory campuses and immediate care facilities; innovative senior services, facilities and independent housing; a wide range of behavioral health services; and Rochester Regional Health Laboratories and ACM Global Laboratories, a global leader in patient and clinical trials. It’s vision is to lead the evolution of healthcare to enable every member of the communities it serves to enjoy a better, healthier life.

Requirements

• Five (5) years of administrative office experience in healthcare preferred
• Associate’s degree or equivalent combination of education and work experience required
• Excellent oral and written communication skills
• Strong organizational and problem-solving skills
• High level of proficiency with PC, software applications and reporting tools

Nice To Haves

• Excellent oral and written communication and interpersonal skills highly desired
• Strong organizational and problem solving skills highly desired
• High level of proficiency with PC, software applications, and reporting tools highly desired
• May need previously experience in CMS, Medicaid/Medicare billing, and other regulatory processes
• Associate’s degree preferred
• Experience working in a healthcare administrative office preferred
• Bilingual preferred
• One year of experience with frail and elderly population preferred

Responsibilities

• Schedule and coordinate training
• Sort mail, make copies, send faxes and stock office with forms and supplies
• Assist with scheduling department staff
• Manage Kronos account through scheduling, corrections and notes
• Review daily safety logs and intra-office communications
• Follow up on actions required and communicate findings
• Draft new Emergency Readiness policies and prepare existing policies for review
• Maintain resident Roam Alert System
• May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree