Administrative Coordinator

COURIER DISTRIBUTION SYSTEMS MASTER • Houston, TX

8d • $18 - $22 • Onsite

About The Position

The Administrative Coordinator at Emory Dry Ice's Houston Branch will provide essential front desk administrative support while also managing key operational functions. This role will serve as the primary contact for the OMS sub-department for Houston Branch accounts, provide backup for third-party ice order management, fulfillment, and tracking, and assist in customer onboarding when needed. This role excludes all other accounting responsibilities.

Requirements

• High school diploma or equivalent required; associate's degree or higher preferred.
• 2+ years of administrative experience, preferably in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite and experience with data entry and accounting (NetSuite) platforms.
• Strong problem-solving skills with attention to detail.
• Ability to work both independently and collaboratively with team members.
• Excellent time management and prioritization skills.

Responsibilities

• Manage front desk duties, including answering phones, greeting visitors, and handling general office inquiries.
• Maintain organized filing systems and ensure records are up to date.
• Assist with mail distribution, office supplies management, and coordinating deliveries.
• Serve as the primary contact in the OMS for the Houston Branch accounts.
• Ensure accurate order processing, coordination with internal teams, and timely customer communication.
• Support third-party ice order management, fulfillment, and tracking when necessary.
• Collaborate with vendors and internal teams to ensure timely deliveries and issue resolution.
• Serve as a backup to assist in customer onboarding processes.
• Ensure new customer accounts are set up accurately and efficiently in internal systems.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED