Administrative Coordinator - Association Office

YMCA of the Suncoast • Clearwater, FL

7d • $15 • Onsite

About The Position

This position provides part-time front office and administrative support for the Association Office, serving as a welcoming first point of contact for visitors, staff, and callers. This role is responsible for answering phones, greeting and assisting individuals at the door and supporting a variety of administrative tasks that help support the administrative office. The ideal candidate is friendly, dependable, and able to provide excellent customer service.
JOB SUMMARY:
The Coordinator will be responsible for the over all coordination of an activity within one function or department. Must be able to work well with and possible direct the work of others.
EDUCATION, TRAINING AND EXPERIENCE:
Research shows that some candidates apply only if they meet all of the job criteria. If you have passion and intelligence, even if you are missing some of the below requirements, we encourage you to apply to further discuss your skill set.
The Function Coordinator must possess the competence and confidence to administer the effective and quality coordination of the function. They must be responsible and at least 18 years of age. They must have the ability to cooperate and work with YMCA staff to provide a quality program or product. The Coordinator must demonstrate good communication and problem solving skills along with a good understanding of the community that he/she is working with. If Supervising, Supervisor's Training preferred, and Get SMART. Upon hire, must complete Intro to the Ys Cause & Culture, Y's Way to Service & Engagement, and I Hear You: Service with CARE. Refer to current training plan for specific function to identify additional required trainings for this position.
SPECIAL SKILLS OR EQUIPMENT REQUIRED:
This individual must familiarize themselves with YMCA rules and policies. Since this position is dealing directly with program participants and their parents, good verbal communication skills are beneficial.
PHYSICAL AND/OR MENTAL REQUIREMENTS:
This individual needs to be able to lift and carry at least 50 pounds. This individual may be required to stand for extended periods of time while demonstrating physical stamina and agility.

Requirements

• The Function Coordinator must possess the competence and confidence to administer the effective and quality coordination of the function.
• They must be responsible and at least 18 years of age.
• They must have the ability to cooperate and work with YMCA staff to provide a quality program or product.
• The Coordinator must demonstrate good communication and problem solving skills along with a good understanding of the community that he/she is working with.
• This individual must familiarize themselves with YMCA rules and policies.
• This individual needs to be able to lift and carry at least 50 pounds.
• This individual may be required to stand for extended periods of time while demonstrating physical stamina and agility.

Nice To Haves

• If Supervising, Supervisor's Training preferred, and Get SMART.
• Upon hire, must complete Intro to the Ys Cause & Culture, Y's Way to Service & Engagement, and I Hear You: Service with CARE.
• Refer to current training plan for specific function to identify additional required trainings for this position.
• Since this position is dealing directly with program participants and their parents, good verbal communication skills are beneficial.

Responsibilities

• Coordinate the function under the direction of the supervisor.
• Create a nurturing and safe environment by reporting suspicious activity that may lead to child abuse or may violate the code of conduct.
• Keep supplies organized, maintain and clean facility and care for equipment. Keep a clean and organized work area.
• Ensure any communication reflects the YMCA voice.
• Always wear the YMCA staff shirt, name tag, and appropriate attire.
• Distribute materials and make program announcements as needed to promote function.
• Report any new or continuing problem that may arise.
• Role model SMART behavior.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed