Administrative Coordinator

Howard University•Washington, DC

2d•$42,000 - $52,000

About The Position

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth. Here is what we offer: Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support Work-Life Balance: PTO, paid holidays, flexible work arrangements Financial Wellness: Competitive salary, 403(b) with company match Professional Development: Ongoing training, tuition reimbursement, and career advancement paths Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture Join Howard University and thrive with us! https://hr.howard.edu/benefits-wellness JOB PURPOSE: The purpose of this position is to provide primary coordination and facilitation of training and education programs affiliated with the MidAtlantic AIDS Education and Training Center Howard University Regional Partner and the College of Pharmacy. Assures compliance with the scope of work, HRSA guidance and provides assistance for all activities planned by the project including needs assessment, data collection, and programming for all projects including: Regional Main , Minority AIDS Initiative, Inter-Professional Education, Practice Transformation, Ending the HIV Epidemic and others as appropriate. SUPERVISORY AUTHORITY: Involves no responsibility or authority for the direction of others. NATURE AND SCOPE: Internal contacts include executives, administrators and employees from all divisions and departments within the university structure. External contacts include auditors, representatives from federal, state and local regulatory agencies and vendors.

Requirements

Advanced knowledge of office and administrative practices and principles.
Skill in operation of computers, related software applications (MS Word, Excel, PowerPoint and Access).
Knowledge of standard office equipment.
Knowledge and skill in accounting and budgeting techniques and principles.
Ability to communicate effectively orally and in writing with a diverse population.
Must be detailed oriented and organized.
Ability to exercise discretion and ensure a high-level of confidentiality.
Ability to establish and maintain effective and harmonious work relations with faculty, staff, residents, students and the general public.
Knowledge of creating and managing contracts for vendors, data entry, spreadsheets.
Ability to work independently to assist in paperwork for processing of grant funds.
Bachelor's degree in business or administration and 3-6 years of experience.
Five years of related work experience may be substituted in lieu of educational qualifications

Responsibilities

Monitor evaluate and record training activities and program effectiveness.
Setup and coordinate HIV-related topic training programs to help DC Metropolitan healthcare professionals maintain or improve job skills.
Assess training needs through surveys, interviews with employees, focus groups, or consultation with managers, instructors or customer representatives.
Develop alternative training methods if expected improvements are not seen.
Organize and develop, or obtain, training procedure manuals and guides and course materials such as handouts and visual materials.
Organizing and facilitating monthly video conference calls, in person/online meetings, training events
Present information, using a variety of instructional techniques and formats such as role playing, simulations, team exercises, group discussions, videos and lectures.
Evaluate training materials prepared by trainers/ subject matter experts such as outlines, text, and handouts.
Design, plan, organize and direct orientation and training for employees or customers of industrial or commercial establishment.
Monitor training costs to ensure budget is not exceeded, and prepare budget reports to justify expenditures.
Select and assign instructors to conduct training.
Facilitates training at all levels on topics of relevance to the school or department to include the creation of training and education for the program.
Works with subcontractors to ensure the programs are developed that identify training needs, and effectively reach targeted audience and enhance the quality of education.
Manages the certification process for continuing education credits for designated professions.
Increases the center’s participation in collaborative efforts among varied professional organizations, pharmaceuticals, community-based organization, professional schools and state and local government agencies.
Participates in all conferences and communications to subcontracts.
Supports the efforts of the department in organizing, maintaining and providing appropriate documentation to the Department Chair and Associate Dean of the school or department.
Maintaining files for the various MidAtlantic AIDS Education and Training Center projects and helping organize all required documentation to and from our funders and regional partner sites.
Meets Program Quarterly goals and creates reports for internal staff regarding programmatic activities.
Create training schedules for all programs, track and create reports on outcomes of all training and maintain training records for the department.
Attend seminars and meetings to learn new training methods and techniques and use the knowledge to prepare and coordinate future training sessions.
Recruit new speakers.
Prepare and submit speaker contracts to the Regional Coordinator
Establish and maintain strong relationships with community-based agencies, local, and state government.
Prepare and submit monthly reports on project outcomes and related activities.
Enter all technical assistance and activities in the database.
Provide customized coaching at the clinical site (e.g., CIDMAR) by working with the site to identify site‐specific needs and opportunities, prioritizing areas of focus, and identifying available and needed resources.
Address barriers to effective implementation of improvement processes; propose solutions for practices/health centers to consider in addressing barriers